Bertrun E. Glavin School 
Lunch Program
The Bertrun E. Glavin Lunch Program is a non-profit organization dedicated to providing our students with a safe, caring and respectful environment where parents/guardians may choose to have their children supervised over the lunch break.
About the Program
The Bertrun E. Glavin Lunch Program is a user pay lunch supervision program. It is in place to provide a safe environment for the students to have lunch. Only those students registered in the lunch program may stay at school for lunch. Bertrun E. Glavin Lunch hour is from 11:45 - 12:45 p.m.
Supervisors, hired by the Lunch Program Committee, will monitor assigned spaces and hallways while the children eat their lunch (12:05 - 12:20 p.m.) Please remind your child that they must eat their lunch within this time period.
The supervisors will then supervise the playground during two (2) lunch recesses (11:45 - 12:00 p.m. and 12:25 - 12:45 p.m.).
Please ensure your child has weather appropriate clothing. During inclement weather, students will remain inside.
Students who do not participate in the lunch program may not return to school before 12:35 p.m.
If your child is a full-time participant of the Lunch Program and will not be staying at school for a particular day, it is the parent's responsibility to notify the school to ensure the safety of the child.
Do not send cash with your child to school. Please contact and make arrangements with the Lunch Program Coordinator.
Students will provide their own lunches and eating utensils and will eat in their assigned space. We do not supply spoons or forks.
This program does not provide hot meals as there are no microwaves available for heating lunches.
Students are not allowed to leave the school grounds during the lunch period unless written signed permission is provided by the parent / guardian requesting the child to do so. Please send your written and signed permission to the Bertrun E. Glavin School office.
Bertrun E. Glavin School makes every effort to protect students with life threatening allergies from exposure to known allergens. Bertrun E. Glavin Lunch Program follows Bertrun E. Glavin School's protocols. Please be aware that foods or snacks containing peanuts or nut products are not permitted in the school or on the playground. These products could have a fatal result for children with this allergy. This includes products that have the label “May contain nuts” and/or “Made in a factory that produces nut products.”
The Lunch Program is not a fundraising venture. It is a non-profit organization and all the money collected is used to pay the salaries of those hired to supervise during the lunch break, any training required, and for miscellaneous expenses related to the operation of the Lunch Program. All funds from this program are managed in the Bertrun E. Glavin Lunch Program bank accounts.
Registration
Students may participate in the lunch program by returning a completed registration form and applicable post-dated cheques to the Bertrun E. Glavin School office. One (1) Registration Form is required for each child in the same family wishing to participate in the Lunch Program.
A new Registration Form must be completed for each new school year. Students transferring into the school and wishing to register in the Lunch Program may obtain a Registration Form from the School Office. Participation in the Lunch Program may be entered into at any time during the school year by returning a completed Registration Form and applicable payment to the School Office.
Registration Options
To maintain the operation of the Lunch Program, there will be no days or reasons where the user fee is not required. The user fee will continue to be payable on days where a child is involved in any extracurricular activity, whether that activity is organized by the school or by an outside organization. There will be no exemptions for patrols, field trips, days your child is absent from school due to illness or other reasons, etc.
Even if you think your child will stay at school for lunch only once, please complete a Registration Form and register as "Part time”. If your child’s use of the Lunch Program changes at any time during the school year, please let the Lunch Coordinator know by leaving a message with the school office 204-669-1277.
Full time - the student will be eating lunch at school every day.
Part time - the student will be eating lunch at school on a less than full time basis.
All unpaid fees from the current/prior school year must be paid in full before registration for the new school year will be accepted.
Fees and Methods of Payment
User fees are:
Full time (Kindergarten)
- one (1) cheque, $118.95 per child dated for September OR
- two (2) cheques, $60.00 per child for the first cheque dated for September and $58.95 for the second cheque dated for February OR
- eight (8) cheques, $15.00 per child for the first cheque dated for September and $14.85 for the next 7 months post-dated October - April
Part time (Kindergarten)
- one (1) cheque, $58.50 per child dated for September - provides for 45 days (approximately 1/2 of the school year) of staying at school during the lunch break OR
- one (1) cheque, $28.60 per child dated for September - provides for 22 days (approximately 1/4 of the school year) of staying at school during the lunch break OR
- one (1) cheque, $13.00 per child dated for September - provides for 10 days (equivalent of one (1) day per month) of staying at school during the lunch break (you will be advised should this amount be totally used).
Full time (Grade 1-5)
- one (1) cheque, $237.90 per child dated for September OR
- two (2) cheques, $118.95 per child dated for September and February
- eight (8) cheques, $30.00 per child date September and $29.70 each of the next seven months October - April
Part time (Grade 1-5)
- one (1) cheque, $118.50 per child dated for September - provides for 91 days (approximately 1/2 of the school year) of staying at school during the lunch break OR
- one (1) cheque, $58.50 per child dated for September - provides for 45 days (approximately 1/4 of the school year) of staying at school during the lunch break OR
- one (1) cheque, $13.00 per child dated for September - provides for 10 days (equivalent of one (1) day per month) of staying at school during the lunch break (you will be advised should this amount be totally used).
We prefer to receive payment by cheque or money order as we are not responsible for lost or stolen cash. Payment may be made by one (1) cheque or money order for all children in one family. Individual cheques or money orders for each child are not required. Please note child’s/children’s names on the cheque or money order to ensure payment is applied correctly to each student. Cheques or money orders are to be made payable to Bertrun E. Glavin School Lunch Program.0
If you have any questions or concerns about the registration process, please contact the BEG Lunch Program Committee at 204-669-1277.
Late Payment
In the event of late payment, the Lunch Program Treasurer, in consultation with School Administration, will implement the following policy:
- The parent/guardian will receive a note/email reminding them that payment has been missed. Payment will be required the next school day.
- At five (5) school days past due, the parent/guardian will receive a note/email reminding them that payment is now due. The Treasurer will call and make arrangements with the parent/guardian to pay all outstanding fees by a specific date. The parent/guardian will be advised that if payment is not received by the specified date their child will be removed from the Lunch Program.
- At ten (10) school days past due, or at the specified date set in 2. Above, the late payment will be viewed as a parental decision to no longer use the services of the Lunch Program. The child will be removed from the Lunch Program and the parent/guardian will need to make alternate arrangements for their child during the lunch break. School administration will be notified. Should the parent/guardian wish, their child may participate in the Lunch Program again by paying all outstanding fees in full.
NSF Cheques
Cheques returned for any reason will be considered as late payment and the process outlined in "Late Payment," above, will be followed. There will be a $7 service charge for each NSF cheque received by the Lunch Program. After one (1) NSF cheque, payment arrangements must be made in advance with the Lunch Program Treasurer, for the remainder of the school year.
Receipts
Receipts will be issued to parents/guardians as follows:
a) Once payments have been processed by the BEGSLP financial institution in the case of payment in full; OR
b) In January and June, once payments have been processed by the BEGSLP financial institution, for all other payment options
They will be issued to the signature on the cheque(s). Please contact the Lunch Program Treasurer at 204-669-1277 if the name on the receipt is to be someone else. We are not responsible for lost receipts and duplicates will not be issued.
Refunds
There will be no refunds unless the student is withdrawing from Bertrun E. Glavin School. In that event, the unused portion of the user fee will be returned. Please send a written notification of the student leaving the school to the Lunch Program Treasurer.
Expectations
The Bertrun E. Glavin Lunch Program would appreciate your co-operation in having your child follow the Lunch Program expectations listed below. These expectations are in place to make the lunch break a safe and friendly place for all children attending the Lunch Program. You will be notified if your child does not follow these expectations. If the behaviour continues, your child will be removed from the Lunch Program. Please see the behaviour management policy below.
Please follow Bertrun E. Glavin Lunch Program's / Bertrun E. Glavin School's Expectations:
If everyone follows these simple rules all students at Bertrun E. Glavin will be safe and have fun.
Parents have the responsibility to review and promote cooperation of these expectations with their child on a regular basis. Students who fail to co-operate with Lunch Program staff and/or to follow Lunch Program expectations may lose the privilege to remain in the Lunch Program. Your child’s signature on the registration form is their promise to abide by these expectations.
Behaviour Management
The River East Transcona School Division (RETSD) adheres to the "Code of Conduct" to promote a healthy school culture. The RETSD believes that all staff, parents and students have a responsibility to maintain a safe, caring and respectful environment where everyone has the right to be treated with dignity and respect. Students, parents and staff are to behave in a respectful manner and comply with this code.
Our school’s Lunch Program has some basic expectations that students are expected to follow so that we can maintain a safe, orderly and relaxing atmosphere for all lunchtime participants. These expectations are reviewed continuously with all students throughout the year.
From time to time, a small number of students find it difficult to follow the expectations for good behaviour for the Lunch Program. These students are given reminders and encouragement to behave. When concerning behaviour persists, then you have a right to know about it.
Therefore, when a student is not following classroom/school expectations during lunch break, the Lunch Program Coordinator, in consultation with School Administration, will implement the following procedure:
- The supervisor will speak to the student about the problem. A report will be filled out and given to the Lunch Program Coordinator.
- In the case of ongoing unacceptable behaviour or in an event of a serious incident, a report will be filled out, submitted to the Lunch Program Coordinator and the Administration will be informed. The Lunch Program Coordinator will contact the parent/guardian to enlist their support. A continuum of strategies will be used as a response to lunch time behaviour issues. These could include verbal reminders, lunch recess time out or lunch in an alternative location.
- If the unacceptable behaviour continues, the student will lose lunch privileges for up to three (3) days. Parents will be contacted by telephone and a written letter will be sent home. At this time parents will be advised that any further incidents will result in an indefinite suspension from the the Lunch Program. As per Divisional policy, any alternate arrangements are exclusively the responsibility of the parents / guardians.
If you have any questions or concerns about the information on this website, please contact the BEG Lunch Program Committee at 204-669-1277.
