Lunch Program

BERTRUN E. GLAVIN LUNCH PROGRAM 

POLICIES AND EXPECTATIONS           2024 / 2025

1.0       POLICIES

1.01     PURPOSE

The Bertrun E. Glavin Lunch Program is a non-profit organization dedicated to providing our students with a safe, caring and respectful environment where parents / guardians may choose to have their children supervised over the lunch break.

1.02     ABOUT THE PROGRAM

The Bertrun E. Glavin Lunch Program is a user pay lunch supervision program. It is in place to provide a safe environment for the students to have lunch. Only those students registered in the Lunch Program may stay at School for lunch.

Supervisors, hired by the Lunch Program Committee, will monitor the assigned spaces and hallways while the children eat lunch and will supervisor the playground during the lunch recess.  The lunch break schedule is:  

Recess from 11:45 am to 12:05 pm.

Eating from 12:05 pm to 12:25 pm.

Recess from 12:25 pm to 12:45 pm

Please remind your child that they must eat their lunch within the allotted time.  Please ensure your child has weather appropriate clothing. During inclement weather, students will remain inside.

Students who do not participate in the lunch program may not return to school before 12:35 pm.

If your child is a full time user of the lunch program and will not be staying at school for a particular day, it is the parent’s responsibility to notify the school to ensure the safety of the child.

Do not send cash with your child to school. Please contact the Bertrun E. Glavin Lunch Program Coordinator (204-669-1277) to make arrangements.

Students will provide their own lunches and eating utensils and will eat in their assigned space. This program does not provide hot meals. There are no microwaves available for heating lunches.    

We also do not supply spoons or forks.

Students are not allowed to leave the school or school grounds during the lunch period unless written and signed permission is provided by the parent / guardian requesting the child to do so. Please send your written and signed permission to the Bertrun E. Glavin School office.

Bertrun E. Glavin School makes every effort to protect students with life threatening allergies from exposure to known allergens. Bertrun E. Glavin Lunch Program follows Bertrun E. Glavin School’s protocols. Please be aware that foods or snacks containing peanut or nut products are not permitted in the school or on the playground. These products could have a fatal result for children with this allergy. This includes products that have the label “May contain nuts” and / or “Made in a factory that produces nut products”.     

Please note that Lunch Program Supervisors are not responsible for monitoring the contents of students’ lunches or that lunches are completely eaten.  Uneaten portions will be sent home.

The Lunch Program is not a fund-raising venture. It is a non-profit organization and all the money collected is used to pay the salaries of those hired to supervise during the lunch break, any training required, and for miscellaneous expenses related to the operation of the Lunch Program. All funds from this program are managed in the Bertrun E. Glavin Lunch Program bank account and are separate from any school bank accounts.

1.03     REGISTRATION

Students may participate in the Lunch Program by returning a completed Registration Form and applicable post-dated cheques to the Bertrun E. Glavin School Office. One Registration Form is required for each child in the same family wishing to participate in the Lunch Program.

A new Registration Form must be completed for each new school year. Students transferring into the school and wishing to register in the Lunch Program may obtain a Registration Form from the School Office. Participation in the Lunch Program may be entered into at any time during the school year by returning a completed Registration Form and applicable payment to the school office.

To maintain the operation of the Lunch Program, there will be no days or reasons where the user fee is not required. The user fee will continue to be payable on days where a child is involved in any extracurricular activity, whether that activity is organized by the school or by an outside organization.  There will be no exemptions for patrols, field trips, days your child is absent from school due to illness or other reasons, etc.

Even if you think your child will stay at school for lunch only once, please complete a Registration Form and register as “Part time”.  If your child’s use of the Lunch Program changes at any time during the school year, please let the Coordinator know by leaving a message with the school office 204-669-1277.

Full time          - the student will be eating lunch at school every day

Part time          - the student will be eating lunch at school on a less than full time basis

***All unpaid fees from the 2023 / 2024 school year must be paid

before registration for the 2024 / 2025 school year will be accepted.***

1.05     FEES and METHODS OF PAYMENT

            Kindergarten to Grade 5 student user fees are:

            Full time:        1 cheque          $237.90 per child, dated on or before September 20, 2024;      

OR

                                    2 cheques        $118.95 per child, dated on or before September 20, 2024

and  February 20, 2025;      OR

8 cheques        $36.65 per child, for the first cheque dated on or before

September 20, 2024 and $28.75 per child, for each of the

next seven months post-dated to the 20^th of October 2024 to April 2025.

            Part time:       1 cheque          $118.30 per child dated on or before September 20, 2024

- provides for 91 days (approximately 1/2 of the school year) 

of staying at school during the lunch break.    OR

1 cheque          $58.50 per child dated on or before September 20, 2024

- provides for 45 days (approximately 1/4 of the school year) of staying at school during the lunch break.    OR

1 cheque          $13.00 per child, dated on or before September 20, 2024 

- provides for 10 days (equivalent of one day per month) of staying at school during the lunch break (you will be advised should this amount be totally used).

We prefer to receive payment by cheque or money order as we are not responsible for lost or stolen cash. Payment may be made by one (1) cheque or money order for all children in one family. Individual cheques or money orders for each child are not required. Please note child’s / children’s names on the cheque or money order to ensure payment is applied correctly to each student.

Cheques or money orders are to be made payable to:  BERTRUN E. GLAVIN SCHOOL LUNCH PROGRAM

If you have any questions or concerns about the registration process, please contact the BEG Lunch Program Committee at 204-669-1277.

1.06      LATE PAYMENT

In the event of late payment, the Lunch Program Treasurer, in consultation with School Administration, will implement the following policy:

1.      The parent / guardian will receive a note / email reminding them that payment has been missed. Payment will be required the next school day.

3.      At ten (10) school days past due, or at the specified date set in 2. above, the late payment will be viewed as a parental decision to no longer use the services of the Lunch Program.  The child will be removed from the Lunch Program and the parent / guardian will need to make alternate arrangements for their child during the lunch break. School administration will be notified. Should the parent / guardian wish, their child may participate in the Lunch Program again by paying all outstanding fees in full.

Cheques returned for any reason will be considered as late payment and the process outlined in 1.06 Late Payment, above, will be followed.  There will be a $7.00 service charge for NSF cheques received by the Lunch Program. After one (1) NSF cheque, payment arrangements must be made in advance with the Lunch Program Treasurer, for the remainder of the school year.

1.08     RECEIPTS    

Receipts will be issued to parents / guardians as follows:

Receipts will be issued to the signature on the cheque(s). Please contact the Lunch Program Treasurer at 204-669-1277, if the name on the receipt is to be someone else. We are not responsible for lost receipts and duplicates will not be issued.

1.09     REFUNDS

There will be no refunds unless the student is withdrawing from Bertrun E. Glavin School. In that event, the unused portion of the user fee will be returned. Please send a written notification of the student leaving the school to the Lunch Program Treasurer.

2.0       EXPECTATIONS

The Bertrun E. Glavin Lunch Program would appreciate your cooperation in having your child follow the Lunch Program Expectations listed below. These expectations are in place to make the lunch break a safe and friendly place for all children attending the Lunch Program. You will be notified if your child does not follow these expectations. If the behaviour continues, your child will be removed from the Lunch Program. Please see the Behaviour Management Policy below.

2.01     Please follow Bertrun E. Glavin Lunch Program’s  /  Bertrun E. Glavin School’s Expectations

If everyone follows these simple expectations all students

at Bertrun E. Glavin will be safe and have fun.

Note: Parents have the responsibility to review and promote cooperation of these expectations with their child on a regular basis. Students who fail to cooperate with Lunch Program staff and / or to follow Lunch Program expectations may lose the privilege to remain in the Lunch Program. Your child’s signature on the Registration Form is their promise to abide by these expectations.

2.02     BEHAVIOUR MANAGEMENT

The River East Transcona School Division adheres to the “Code of Conduct” to promote a healthy school culture. The RETSD believes that all staff, parents and students have a responsibility to maintain a safe, caring and respectful environment where everyone has the right to be treated with dignity and respect. Students, parents and staff are to behave in a respectful manner and comply with this code.

Our school’s Lunch Program has some basic expectations that students are expected to follow so that we can maintain a safe, orderly and relaxing atmosphere for all lunchtime participants. These expectations are reviewed continuously with all students throughout the year.

From time to time, a small number of students find it difficult to follow the expectations for good behaviour for the Lunch Program. These students are given reminders and encouragement to behave. When concerning behaviour persists, then you have a right to know about it.

Therefore, when a student is not following classroom / school expectations during the lunch break, the Lunch Program Coordinator, in consultation with School Administration, will implement the following procedure:

1.         The Supervisor will speak to the student about the problem. A report will be filled out

and given to the Coordinator.

2.         In the case of ongoing unacceptable behaviour or in the event of a serious incident, a report will be filled out, submitted to the Coordinator and the administration will be informed. The Coordinator will call the parent / guardian to enlist their support. A continuum of strategies will be used as a response to lunch time behaviour issues. These could include verbal reminders, lunch recess time out or lunch in an alternative location.

3.         If the unacceptable behaviour continues, the student will lose lunch privileges for up to three days. Parents will be contacted by telephone and a letter will be sent home. At this time parents will be advised that any further incidents will result in an indefinite suspension from the lunch program. As per Divisional policy, any alternate arrangements are exclusively the responsibility of the parents / guardians.

Experience tells us that where a policy like this is in effect, students are careful to conduct themselves in a reasonable manner with very few students losing their privilege to have lunch at school.

If you have any questions or concerns about the information contained in this Registration package, please contact the BEG Lunch Program Committee at 204-669-1277.