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École Sun Valley School
River East Transcona School Division

Sun Valley Lunch Bunch

Contact us at: sunvalleylunchbunch@gmail.com

Policies & Rules

1.0               POLICIES

1.01             Purpose

The Sun Valley Lunch Bunch is a non-profit organization, overseen by a committee of volunteer parents, dedicated to providing our students with a safe, caring, respectful environment where parents/guardians may choose to have their children supervised over the lunch break.

1.02             About the Program

Lunch Bunch is an optional user-pay lunch supervision program. ALL students who will be at school between 11:45 a.m. and 12:45 p.m. MUST be registered. Parents who choose not to participate in the Lunch Bunch program must make alternate lunch supervision arrangements outside of school.

Supervisors, hired by the Lunch Bunch co-ordinator in consultation with school administration, will monitor the classrooms and hallways while the children eat lunch and supervise the playground during the lunch recess. During inclement weather, students will remain inside (per school policies). Please ensure your child has weather-appropriate clothing.

Students who do not participate in the Lunch Bunch program must leave the school at 11:45 a.m. and may not return to school before 12:35 p.m.

Students will provide their own lunches and will eat in their classroom. Lunch items are not to be shared. This program does not provide hot meals.

École Sun Valley School is a peanut- and tree-nut-aware school. Please be aware that foods or snacks containing peanuts or other nut products are not permitted in the school or on the playground. These products could have a fatal result for children with this allergy. This includes products that have the label "may contain nuts" and/or "made in a factory that produces nut products." In addition to this, some of our classrooms are fish- and shellfish-aware. You will receive notice if this applies to your child's classroom. The school provides all pertinent medical information regarding your child to the Lunch Bunch program, which is shared with Lunch Bunch supervisors to maintain the safety of your child during the lunch break.

Lunch Bunch is not a fundraising venture. It is a non-profit organization and all money collected is used to pay the salaries of the Lunch Bunch co-ordinator and supervisors, any training required, and for miscellaneous expenses related to the operation of Lunch Bunch. All funds from this program are managed in the Sun Valley Lunch Bunch bank account and are separate from any school bank accounts.

1.03             Registration

All registration for Lunch Bunch is completed online. Please fill out the online forms at sunvalleylunchbunch.org.

1.04             Registration Options

Even if you think your child will stay at school for lunch only once, please complete a registration form for them and register as "casual." If your child's use of the Lunch Bunch program changes at any time during the school year, please let the treasurer know by email at lunchbunchpayments@gmail.com.

Full-Time — The student will be eating lunch at school every day.

Casual — The student will be eating lunch outside school every day but may need to stay at school for lunch from time to time.

Registration and user fees are not required or used on Hot Lunch days. There will be no other days or reasons for which registration and user fees are not required. The user fee will continue to be payable on days where a child is involved in any extracurricular activity, whether that activity is organized by the school or by an outside organization. Basically, if a child remains at school during the lunch break, the user fee is payable. 

Note: If you have any questions or concerns about the registration process, please contact our treasurer, Cara Alexander, at lunchbunchpayments@gmail.com.

1.05               Fees

Full-Time             $166 per year per child for Grades 1 to 5

                              $90 per year per child for kindergarten

Casual                   $3 per day — Student brings payment on the days they stay

Payment Options

Cheque

  • One full payment by cheque made out to Sun Valley Lunch Bunch (dated September 20, 2022)
  • Two half payments by cheque made out to Sun Valley Lunch Bunch (dated September 20, 2022 and February 20, 2023)
  • Payment may be made with one cheque for all children in one family. Please write your child(ren)'s name(s) on the cheque to ensure payment is applied correctly for each child. There are a number of unrelated students in the school with the same last name, so this is very important and much appreciated! Cheques are to be made payable to: SUN VALLEY LUNCH BUNCH.

10 Monthly Preauthorized Debits, Starting September 20, 2022

  • The 2022–23 preauthorized debit form is now available for download from the sunvalleylunchbunch.org website.
  • Please complete and sign the form and send it to the school with your VOID cheque by September 15.
  • If you did preauthorized debit last year and your banking information has not changed, the form must still be completed, but no cheque is required.

Full Payment by PayPal—This allows payment by bank withdrawal or credit card

  • There is an additional $5 fee per child to cover the PayPal fees.
  • Email lunchbunchpayments@gmail.com to request a PayPal invoice.
  • Make sure to include the name(s) of your child(ren) and their grade.

Full payment by E-Transfer

1.06             Non-Payment

Non-payment will be viewed as a parental decision not to use the services of the Lunch Bunch program; alternate lunch supervision arrangements must be made and are exclusively the responsibility of parents. School administration will be advised of students who have not registered/paid and are participating in the Lunch Bunch program. Administration will follow up with parents to ensure alternate lunch supervision arrangements are made.

1.07             Returned Cheques

You will be informed of returned cheques as soon as possible. There is a $10 service charge for each returned cheque received by the Lunch Bunch program. Unpaid fees, including the $10 service charge, must be repaid by the next deposit date. We will let you know the next deposit date when we notify you of the returned cheque. Any fees not paid by that date will be viewed as non-payment (view non-payment policy in 1.06 above) and a parental decision not to participate in the Lunch Bunch program.

1.08             Receipts

Income tax receipts will be issued to parents/guardians in February for September–December fees from the previous calendar year and in June for January–June fees for the current year. We are not responsible for lost receipts.

1.09              Refunds

When a student leaves the school, the unused portion of the user fee will be returned upon request.

Unused casual fees of a Grade 5 student leaving the school will be transferred to other family members registered in the Lunch Bunch program. Where there are no family members remaining in the school, the unused portion of the user fee will be returned upon request.

Students removed from the Lunch Bunch program for behaviour concerns are not eligible for refunds. Please email our treasurer, Cara Alexander, at lunchbunchpayments@gmail.com to request a refund.

2.0                 Rules

The Sun Valley Lunch Bunch will be enforcing École Sun Valley School's Behaviour Matrix for all students who attend the program.

Please make sure to include your child(ren)'s name(s) on anything you send to the school. We have many kids in the program with the same last name or that have a different last name than their parent(s)/guardian(s).

If you have any questions or concerns about the information contained in this registration package, please contact the Lunch Bunch co-ordinator at 204-663-7664, ext. 2233.