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Sun Valley School
River East Transcona School Division

Sun Valley Lunch Bunch

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Email: sunvalleylunchbunch@gmail.com

SUN VALLEY LUNCH BUNCH

SUN VALLEY LUNCH BUNCH REGISTRATION FORMS AVAILABLE UNDER DOCUMENTS AND FORMS

SUN VALLEY LUNCH BUNCH EMPLOYMENT FORMS  AVAILABLE UNDER DOCUMENTS AND FORMS

POLICIES AND RULES 2014/2015

 1.0          POLICIES

1.01        PURPOSE

The Sun Valley Lunch Bunch is a non-profit organization, run by a committee of volunteer parents, dedicated to providing our students with a safe, caring, respectful environment where parents/guardians may choose to have their children supervised over the lunch break.

1.02        ABOUT THE PROGRAM

The Sun Valley Lunch Bunch is an optional user-pay lunch supervision program.  It is in place to provide a safe environment for students whose parents want them to remain at school over the lunch break.  All students who will be at school between 11:40am and 12:40pm must be registered and pay.

Supervisors, hired by the Lunch Bunch Coordinator, will monitor the classrooms and hallways while the children eat lunch (11:40am-12:10pm).  Please remind your child that they must eat their lunch within this time period.  The supervisors will then supervise the playground during the lunch recess (12:10pm-12:40pm).  During inclement weather, students will remain inside (per school policies).  Please ensure your child has weather appropriate clothing.

Students who do not participate in the Lunch Bunch program must leave the school at 11:40am and may not return to school before 12:30 pm.

Students will provide their own lunches and will eat in their classroom.  This program does not provide hot meals. 

Sun Valley School is a peanut and nut-free school.  Please be aware that foods or snacks containing peanuts or other nut products are not permitted in the school or on the playground.  These products could have a fatal result for children with this allergy.  This includes products that have the label “may contain nuts” and/or “made in a factory that produces nut products.”

The school provides all pertinent medical information regarding your child to the Lunch Bunch program which is shared with Lunch Bunch supervisors to maintain the safety of your child during the lunch break.

Lunch Bunch is not a fundraising venture.  It is a non-profit organization and all money collected is used to pay the salaries of the Lunch Bunch Coordinator and Lunch Supervisors, any training required, and for miscellaneous expenses related to the operation of Lunch Bunch.  All funds from this program are managed in the Sun Valley Lunch Bunch bank account and are separate from any school bank accounts.

1.03        REGISTRATION

The registration package, including Policies and Rules and the registration form will be sent home with student couriers in May of each year for the coming school year. Students may participate in the Lunch Bunch program by returning a completed registration form, together with the applicable payment.

Please send the form and payment with your child to the school office by Monday, June 2, 2014 One registration form is required for each family with children wishing to participate in the Lunch Bunch program.  The registration deadline is essential to plan program staffing for the coming year, so please have the forms in on time.

 A new registration form must be completed for each school year.  Students transferring into the school and wishing to register in the Lunch Bunch program may obtain a registration form from the school office. Participation in Lunch Bunch may be entered into at any time during the school year by returning a completed registration form and applicable payment to the school office.

1.04        REGISTRATION OPTIONS

Even if you think your child will stay at school for lunch only once, please complete a registration form for him/her and register as “casual.”  If your child’s use of the Lunch Bunch program changes at any time during the school year, please let the treasurer know by email (laurapatton@shaw.ca).

Full-Time             The student will be eating lunch at school every day. 

Part-Time            The student will be eating lunch at school on a less than full-time basis.

Casual                   The student will be eating lunch outside school every day, but may need to stay at 

                school for lunch from time to time.

1.05         FEES and METHODS OF PAYMENT

                 Full-Time            $150.00 per year per child payable by:

                                                                1 cheque for $150.00/child dated September 1, 2014

2 cheques for $75.00/per child dated Sept 1, 2014 and Feb 1, 2015

or 10 cheques for $15.00/child dated monthly Sept 1, 2014 to June 1, 2015

** NEW PAYPAL OPTION FOR FULL-TIME ** Use credit cards or debit to pay with PayPal.

Our PayPal account will be open from May 1, 2014 until June 6, 2014. 

PayPal payments will not be accepted after June 6, 2014. 

§  PayPal payment amount is $154.65 per child.

($150 Lunch Bunch fee + $4.65 PayPal service fee)

Payments for the wrong amount will be rejected.

§  Direct PayPal payments to:  lunchbunchpayments@gmail.com

Part-Time            1 cheque for $60.00 per child dated September 1, 2014

Provides 50 days of lunch supervision…additional days may be purchased throughout the year.

                Casual                   1 cheque for $15.00/child dated September 1, 2014

Provides 5 days of lunch supervision.

Registration and user fees are not required or used on Hot Lunch days.  There will be no other days or reasons for which registration and user fees are not required. The user fee will continue to be payable on days where a child is involved in any extracurricular activity, whether that activity is organized by the school or by an outside organization.  Basically, if a child remains at school during the lunch break, the user fee is payable.

We prefer to receive payment by cheque or PayPal.  We are not responsible for lost or stolen cash.  Payment may be made with one cheque for all children in one family.  Please write your child(ren)’s name(s) on the cheque to ensure payment is applied correctly for each child.  There are a number of unrelated students in the school with the same last name, so this is very important and much appreciated!  Cheques are to be made payable to:  SUN VALLEY LUNCH BUNCH.

NB.         If you have any questions or concerns about the registration process, please contact our Treasurer, Laura Patton, at 204.661.3585.

1.06        NON-PAYMENT

Non-payment will be viewed as a parental decision not to use the services of the Lunch Bunch program; alternate lunch supervision arrangements must be made and are exclusively the responsibility of parents.  School administration will be advised of students who have not registered/paid and are participating in the Lunch Bunch program.  Administration will follow up with parents to ensure alternate lunch supervision arrangements are made.

1.07        RETURNED CHEQUES

You will be informed of returned cheques as soon as possible.  There is a $10.00 service charge for each returned cheque received by the Lunch Bunch program.  Unpaid fees, including the $10.00 service charge, must be re-paid by the next deposit date.  We will let you know the next deposit date when we notify you of the returned cheque.  Any fees not paid by that date will be viewed as non-payment (view non-payment policy in 1.06 above) and a parental decision not to participate in the Lunch Bunch program.

1.08        RECEIPTS            

Income Tax receipts will be issued to parents/guardians in February for Sept-Dec fees from the previous calendar year and in June for Jan-June fees for the current year.  We are not responsible for lost receipts.

1.09        REFUNDS

There will be no refunds unless the student is leaving the school.  In that event, the unused portion of the user fee will be returned upon request. 

Unused part-time fees of a grade 6 student leaving the school will be transferred to other family members registered in the Lunch Bunch program.  Where there are no family members remaining in the school, the unused portion of the user fee will be returned upon request.

Please email our Treasurer, Laura Patton (laurapatton@shaw.ca), to request a refund.

2.0          RULES

The Sun Valley Lunch Bunch will be enforcing Sun Valley School’s Behaviour Matrix for all students that attend the program.

If you have any questions or concerns about the information contained in this registration package, please contact the Lunch Bunch co-ordinator, 663.7664, extension 2233.