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Bertrun E. Glavin School
River East Transcona School Division

Lunch Program

​The Bertrun E. Glavin Lunch Program is a non-profit organization dedicated to providing our students with a safe, caring and respectful environment where parents/guardians may choose to have their children supervised over the lunch break.


About the Program


The Bertrun E. Glavin Lunch Program is a user pay lunch supervision program. It is in place to provide a safe environment for the students to have lunch. Only those students registered in the lunch program may stay at school for lunch.


Supervisors, hired by the lunch program committee, will monitor the assigned spaces and hallways while the children eat lunch (11:45 - 12:15). Please remind your child that they must eat their lunch within this time period. The supervisors will then supervise the playground during the lunch recess (12:15 - 12:45). Please ensure your child has weather appropriate clothing. During inclement weather, students will remain inside. 


Students who do not participate in the lunch program may not return to school before 12:35 pm.


Students will provide their own lunches and eating utensils and will eat in their assigned space. This program does not provide hot meals, although microwaves are available for heating lunches from mid October to mid March (please request and complete a permission form prior to sending food that need to be heated). 


Bertrun E. Glavin School makes every effort to protect students with life threatening allergies from exposure to known allergens. Please be aware that foods or snacks containing peanut or nut products are not permitted in the school or on the playground. These products could have a fatal result for children with this allergy.  This includes products that have the label “May contain nuts” and/or “Made in a factory that produces nut products.”


The lunch program is not a fundraising venture. It is a non-profit organization and all the money collected is used to pay the salaries of those hired to supervise during the lunch break, any training required, and for miscellaneous expenses related to the operation of the lunch program. All funds from this program are managed in the Bertrun E. Glavin school fund account.




Students may participate in the lunch program by returning a completed registration form and applicable post-dated cheques to the Bertrun E. Glavin School office. One registration form is required for all children in the same family wishing to participate in the lunch program.

A new registration form must be completed for each new school year. Students transferring into the school and wishing to register in the lunch program may obtain a registration form from the school office. Participation in the lunch program may be entered into at any time during the school year by returning a completed registration form and applicable payment to the school office.


Registration Options

To maintain the operation of the lunch program, there will be no days or reasons where the user fee is not required. The user fee will continue to be payable on days where a child is involved in any extracurricular activity, whether that activity is organized by the school or by an outside organization. There will be no exemptions for patrols, field trips, days your child is absent from school due to illness or other reasons, etc.


Even if you think your child will stay at school for lunch only once, please complete a registration form for him/her and register as “casual”.  If your child’s use of the lunch program changes at any time during the school year, please let the co-ordinator know.

Full time - the student will be eating lunch at school every day

Casual - the student will be eating lunch at home every day, but may need to stay at school for lunch from time to time       

All unpaid fees from the a current/prior school year must be paid in full before registration for the new school year will be accepted.

Fees and Methods of Payment

User fees are:

Full time

  • One cheque, $250 per child.
  • 10 cheques, $25 per child, post-dated for the first cheque (check announcements for exact date) and the first day of each month for the remaining months October to June.


One cheque, $20 per child provides for 10 days of eating lunch at school per child (you will be advised should this amount be totally used).

We prefer to receive payment by cash, cheque or money order. Payment may be made by one cheque or money order for all children in one family. Individual cheques or money orders for each child are not required.  Please note child’s/children’s names on the cheque or money order to ensure payment is applied correctly to each student. Cheques or money orders are to be made payable to Bertrun E. Glavin School.

If you have any questions or concerns about the registration process, please contact the lunch program committee at 669.1277.

Late Payment

 In the event of late payment, the lunch program co-ordinator, in consultation with school administration, will implement the following policy:

  1. The parent/guardian will receive a note/email reminding them that payment has been missed. Payment will be required the next school day. 
  2. At five school days past due, the parent/guardian will receive a note/email reminding them that payment is now due. The co-ordinator will call and make arrangements with the parent/guardian to pay all outstanding fees by a specific date. The parent/guardian will be advised that if payment is not received by the specified date their child will be removed from the lunch program. 
  3. At 10 school days past due, or at the specified date outlined by the school, the late payment will be viewed as a parental decision to no longer use the services of the lunch program. The child will be removed from the lunch program and the parent/guardian will need to make alternate arrangements for their child during the lunch break. School administration will be notified. Should the parent/guardian wish, their child may participate in the lunch program again by paying all outstanding fees in full.

NSF Cheques

Cheques returned for any reason will be considered as late payment and the process outlined in "Late Payment," above, will be followed. There will be a $10 service charge for each NSF cheque received by the lunch program.


Receipts will be issued to parents/guardians as payments are received. They will be issued to the signature on the cheque(s).  Please contact the co-ordinator, Bertrun E. Glavin Lunch Program, 669.1277, if the name on the receipt is to be someone else. We are not responsible for lost receipts.



There will be no refunds unless the student is leaving the school.  In that event, the unused portion of the user fee will be returned.  Please send a written notification of the student leaving the school to the co-ordinator, Bertrun E. Glavin Lunch Program. 




The Bertrun E. Glavin Lunch Program would appreciate your co-operation in having your child follow the lunch program rules listed below. These rules are in place to make the lunch break a safe and friendly place for all children attending the lunch program. You will be notified if your child does not follow these expectations. If the behaviour continues, your child will be removed from the lunch program. Please see the behaviour management policy below.

Please follow Bertrun E. Glavin Lunch Program’s/Bertrun E. Glavin School’s Expectations:


  • Good manners are the general rule
    • No physical violence – hitting, fighting, etc
    • No verbal abuse – swearing, name calling, etc.
    • Respect for the Lunch Program staff, other adults and students and other people’s property.
  • Lunches cannot be traded or shared.
  • Students must remain seated while eating.
  • Students should talk in low tones – inside voices.
  • Students must request permission to leave the classroom.
  • Students are to follow direction from the lunch supervisor.
  • Lunch students are not allowed to leave the schoolyard during the lunch hour.
  • If everyone follows these simple rules all students at Bertrun E. Glavin will be safe and have fun.

Parents have the responsibility to review and promote co-operation of these rules and expectations with their child on a regular basis. Students who fail to co-operate with lunch program staff and/or to follow lunch program rules and expectations may lose the privilege to remain in the lunch program. Your child’s signature on the registration form is his/her promise to abide by these rules.

Behaviour Management

River East Transcona School Division (RETSD) adheres to their code of conduct to promote a healthy school culture. RETSD believes that all staff, parents and students have a responsibility to maintain a safe, caring and respectful environment where everyone has the right to be treated with dignity and respect. Students, parents and staff are to behave in a respectful manner and comply with this code.

Our school’s lunch program has some basic rules and expectations that students are expected to follow so that we can maintain a safe, orderly and relaxing atmosphere for all lunchtime participants. These expectations are reviewed continuously with all students throughout the year.

From time to time, a small number of students find it difficult to follow the rules of good behaviour for the lunch program. These students are given reminders and encouragement to behave. When concerning behaviour persists, then you have a right to know about it.

Therefore, when a student is not following classroom/school expectations during the lunch break, the lunch program co-ordinator, in consultation with school administration, will implement the following procedure:

  1. The supervisor will speak to the student about the problem. A report may be filled out. If a report is filled out, it will be given to the co-ordinator.
  2. In the case of ongoing unacceptable behaviour or in an event of a serious incident, a report will be filled out, submitted to the co-ordinator and the administration will be informed. The co-ordinator will contact the parent/guardian to enlist their support. A continuum of strategies will be used as a response to lunch time behaviour issues.  These could include verbal reminders, lunch recess time out or lunch in an alternative location. 
  3. Should the unacceptable behaviour continue, the student will lose lunch privileges. Parents will need to make other arrangements for their children during the lunch break. As per divisional policy, any alternate arrangements are exclusively the responsibility of the parents/guardians.

Experience tells us that where a policy like this is in effect, students are careful to conduct themselves in a reasonable manner with very few students losing their privilege to have lunch at school.

If you have any questions or concerns, please contact the lunch program committee at 669.1277.