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River East Transcona School Division
creating student success
Safety Program Review and Audit

 Safe Operating Procedure

PURPOSE

 

To establish divisional expectations and standards regarding a safety program review and audit practice at River East Transcona School Division (RETSD) that meets or exceeds all municipal, federal and provincial legislated workplace safety and health program requirements.

 

A safety program review and audit practice must be defined and documented for compliance as part of Element 11, safety program review and audits, for the effective development and implementation of a workplace safety and health program under Manitoba legislation.

 

SCOPE

 

This safe operating procedure and associated documents establish a safety program review and audit practice for all workers at RETSD.

 

RESPONSIBILITY

 

RETSD

 

RETSD is responsible for ensuring that the safety audit and review practice is conducted.

 

Workers

 

All workers are expected to participate in safety reviews and audits as required.

 

SAFETY PROGRAM REVIEW AND AUDIT PRACTICE

 

RETSD employs the principle of quality management systems applied to workplace safety and health:

 

Deming's Quality and Continual Improvement Cycle:

 

  • Plan

  • Do

  • Study

  • Act

 

 

  1. Inspect workplace and determine current state compliance level – Act

  2. Determine actions required to gain compliance – Plan

  3. Implement action plan – Do

  4. Evaluate effectiveness of implemented plan – Study

 

Continual Improvement: Repeat cycle until desired level of compliance is reached, maintained and sustained.

 

COMMUNICATION

 

A combination of hard-copy postings, distributions and electronic posting will be used to communicate safety and health program information within RETSD.

 

TRAINING

 

All stakeholders shall be trained to their required level of involvement in the WSHMS to become familiar with its structure, organization, and how to look up and access information both electronically and in hard copy form through:

 

  • New employee orientation, employee manuals or employment information packages

 

  • Return to work or remedial programs, as required on an individual basis

 

  • Planned ongoing training through team meetings, individual coaching or other methods as developed or adopted

 

ENFORCEMENT

 

Ultimately, the superintendent shall be responsible for the sustainability of the WSHMS, and shall enforce compliance to standards at a divisional level.

 

Workplace safety and health management system compliance shall be managed through the application of performance management and progressive discipline policies and procedures.

 

Worker failure to comply with provisions of the RETSD safety program may lead to discipline, up to and including discharge from employment and / or other remedies available at law.

 

 

 Document Number

WSHMS-10-SOP-023-01
 

 Document Control

Prepared:

Divisional Safety and Health Officer

Controlled:

Divisional Safety and Health Officer

Reviewed:

Divisional Workplace Safety and Health Committee

Issued:

Director of Human Resources

Approved:

Director of Human Resources

Origin:

June 10, 2014

Last Reviewed:

August 14, 2018

Last Revised:

August 14, 2018

Next Review On or Before:

August 14, 2021

 

 

 References

Manitoba Workplace Safety and Health Act or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation Part 02 General Duties

 

Manitoba Workplace Safety and Health Program Element 11 Safety Program Review and Audits

 

All other associated and applicable workplace safety and health management system documents