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River East Transcona School Division
creating student success
Work Placement Program Management

 Safe Operating Procedure

PURPOSE

 
To establish divisional expectations and standards regarding a work placement management program at River East Transcona School Division (RETSD) that meets or exceeds all municipal, federal and provincial legislated workplace safety and health program requirements.

A work placement management must be defined and documented for compliance as part of Element 8, training plans for supervisors and workers, for the effective development and implementation of a workplace safety and health program under Manitoba legislation.


SCOPE

 
This safe operating procedure and associated documents establish a procedure for a work placement management program for all workers at RETSD.


RESPONSIBILITY


Work Placement Host Employers

 
Work Experience Host Employers are expected to follow all work placement program management regulations. And provide a safe and health work environment for our student trainees.


WORK PLACEMENT MANAGEMENT GENERAL REQUIREMENTS


Duties of supervisors of work placement host employers


Every supervisor shall so far as is reasonably practicable:

  • Take all precautions necessary to protect the safety and health of a worker under his or her supervision.

·         Ensure that a worker under his or her supervision works in the manner and in accordance with the procedures and measures required by applicable federal or provincial safety and health acts and regulations.

·         Ensure that a worker under his or her supervision uses all devices and wears all clothing and personal protective equipment designated or provided by the employer or required to be used or worn by applicable federal or provincial safety and health acts and regulations.

·         Advise workers under his or her supervision of all known or reasonably foreseeable risks to safety and health in the area where the worker is performing work.

·         Co-operate with any other person exercising a duty imposed by applicable federal or provincial safety and health acts and regulations.

·         Comply with the applicable federal or provincial safety and health acts and regulations.


General duties of student workers on work placement programs


Every student worker while at work shall:

  • Take reasonable care to protect his or her safety and health and the safety and health of other persons who may be affected by his or her acts or omissions at work.

  • At all times, when the nature of his or her work requires, use all devices and wear all articles of clothing and personal protective equipment designated and provided for his or her protection by his or her employer, or required to be used and worn by him or her by the regulations.

  • Consult and co-operate with the workplace safety and health committee, where such a committee exists, regarding the duties and matters with which that committee is charged under the applicable federal or provincial safety and health acts and regulations.

  • Consult and co-operate with the worker safety and health representative, where such a representative has been designated, regarding the duties and matters with which that representative is charged under the applicable federal or provincial safety and health acts and regulations.

  • Comply with the applicable federal or provincial safety and health acts and regulations.

  • Co-operate with any other person exercising a duty imposed by the applicable federal or provincial safety and health acts and regulations.

  • Carry appropriate WCB insurance coverage through RETSD while participating in work experience programs.


Duties of work placment hosts


Every owner of a workplace shall:

·         Ensure, so far as is reasonably practicable, that the land or premises used as a workplace that is under his or her control is provided and maintained in a manner that does not create a risk to the safety or health of any person.

·         Co-operate with any other person exercising a duty imposed by applicable federal or provincial safety and health acts and regulations.

·         Comply with applicable federal or provincial safety and health acts and regulations.


WORK PLACEMENT HOST SELECTION CRITERIA


Work placement host employers are selected for the RETSD work placement program based on a number of factors and guidelines, including but not limited to:

·         Past performance and reliability record with the division, including safety performance.

·         The existence and implementation of a safety and health program at the worksite

·         Safety certifications considered an asset

·         Other


COMMUNICATION

 
A combination of hard-copy postings, distributions and electronic posting will be used to communicate safety and health program information within RETSD.


TRAINING

 
All stakeholders shall be trained to their required level of involvement in the WSHMS to become familiar with its structure, organization, and how to look up and access information both electronically and in hard copy form through:

  • New employee orientation, employee manuals or employment information packages

 

  • Return to work or remedial programs, as required on an individual basis

 

  • Planned ongoing training through team meetings, individual coaching or other methods as developed or adopted

 
ENFORCEMENT
 
Ultimately, the superintendent shall be responsible for the sustainability of the WSHMS, and shall enforce compliance to standards at a divisional level.

Workplace safety and health management system compliance shall be managed through the application of performance management and progressive discipline policies and procedures.

Worker failure to comply with provisions of the RETSD safety program may lead to discipline, up to and including discharge from employment and / or other remedies available at law.




 Document Number

WSHMS-08-SOP-020-04

 Document Control

Prepared:

Divisional Safety and Health Officer

Controlled:

Divisional Safety and Health Officer

Reviewed:

Divisional Workplace Safety and Health Committee

Issued:

Director of Human Resources

Approved:

Director of Human Resources

Origin:

August 31, 2010

Last Reviewed:

August 9, 2018

Last Revised:

August 9, 2018

Next Review On or Before:

August 9, 2021



 References

Manitoba Workplace Safety and Health Act or equivalent legislation as applicable

Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable

Manitoba Workplace Safety and Health Regulation Part 02 General Duties

Manitoba Workplace Safety and Health Program Element 08 - Training Plans for Supervisors and Workers

All other associated and applicable workplace safety and health management system documents