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River East Transcona School Division
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Contractor Safety Rules Manual

 Safe Operating Procedure

​PURPOSE

 

Define methods to ensure the safe work of contractors working on site at River East Transcona School Division (RETSD). To list rules generally pertaining to contractors that must be followed at all times by the contractor and are supported in the safe work permit process.

 

A contractor safety program must be defined and documented for compliance as part of Element 7 - Develop a plan to safeguard contracted employer(s) or self-employed persons(s) for the effective development and implementation of a workplace safety and health program under Manitoba legislation.

 

SCOPE

 

This safe operating procedure and associated documents establish a policy, procedure and program framework for all facilities and stakeholder groups for contractor safety at RETSD.

 

The best practices apply to all RETSD worksites where contractors perform work.


RESPONSIBILITY

 

Contractors

 

Contractors performing at risk work activities must manage and comply with the safety rules and program requirements. RETSD has an obligation to observe and report to the contractor supervisor any breaches of these safety rules.

 

CONTRACTOR SAFETY RULES MANUAL

 

RETSD considers contractors to be workers on our site facilities, and shall be expected to work according the RETSD safety rules and all applicable regulatory requirements.

 

Our contractor safety program will focus on and start at the worker level to ensure all individual workers are aware of and comply with company safe work procedures prior to conducting work on site, then extend to the company level to ensure that contractor employers work according to legislative requirements.

 

Rules and General Procedures

Sign in / sign out, people accounting procedures must be established and followed by all contractors.

 

  • All contractors are expected to enter the facility at designated points, and follow all sign in and sign out processes so that people in charge retaining the contractor know where they are, when they are on site, the scope of work to be conducted, and to help account for the contractor in an emergency evacuation situation.

 

  • If there is a prime contractor designated for the work as per the safe work permit process, the prime contractor must have listings or other records of workers working under their direction, and also have communicated emergency evacuation procedures and designated rally points on site. The contractor must provide, upon request, evidence that this requirement has been met, either documented in a safe work plan or demonstrated in the field.

 

  • If the owner is the prime contractor designated for the work, the sign in sheet and safe work permit should be used to account for people on site at any time or in an emergency situation. It is the responsibility of the person in charge of the contractor representing the owner to communicated emergency evacuation procedures and designated rally points on site.

 

Owner (RETSD) safety concern or incident reporting and response procedures must be followed by all contractors.

 

  • If a contract worker has a safety concern or experiences a workplace safety incident or injury, they must have a clear understanding of who to report the injury to and who should be responding.

 

  • Safety concerns, incidents, and injuries must be reported to and responded to by the designated prime contractor designated on the safe work permit. (i.e. provision of first aid services, first aid supplies, calling EMS if required, etc.)

 

  • All workplace safety related incidents, regardless of prime contractor designation, must be reported to the Director of Maintenance and the Safety and Health Officer as soon as reasonably practicable by phone.

 

Emergency procedures evacuation / lockdown reviewed.     

 

  • If an emergency or serious incident occurs on the lob site, contractors they must have a clear understanding of how to respond to the emergency and safeguard all people in the area.

 

  • All emergency incidents, regardless of prime contractor designation, must be reported to the Director of Maintenance and the Safety and Health Officer as soon as reasonably practicable by phone.

 

Emergency equipment and personal protective equipment (PPE) must be adequately supplied.

 

  • Emergency equipment like portable fire extinguishers, wash stations, first aid kits etc. generally must be supplied by the prime contractor designated on the safe work permit. If not, then the equipment must be supplied by mutual agreement between the prime contractors and the owner.

 

  • All emergency incidents where emergency equipment is activated, regardless of prime contractor designation, must be reported to the Director of Maintenance and the Safety and Health Officer as soon as reasonably practicable by phone.

 

  • PPE must be supplied by the contractor, regardless of prime contractor designation.

 

  • The workers must wear the clothes and the personal protective equipment prescribed in accordance with the nature of the work, generally, avoid clothing that:

 

·         Can become entangled with moving equipment or caught in pinch points

·         Is in poor repair, excessively dirty or is soiled with excessive grease or oil

·         Jewellery of any kind that could get caught in equipment or trap body parts

 

  • It is the mutual responsibility of both the prime contractor and the owner to monitor the proper use of personal protective equipment by workers. The prime contractor shall be the ultimate enforcer of the PPE rules.

 

Worksite must be secured and inspected to define scope of work.

 

  • Generally, the worksite should be inspected by the contractor and the owner prior to work commencing and it is best practice to review the safe work permit requirements in the field.

 

  • Work is not to commence unless the requirements of the safe work permit are adequately addressed.

 

  • The safe work permit procedure shall cover the following requirements:

 

·         Meeting with all stakeholders that the contractor's work may impact.

 

·         To define and review the scope and method of work.

 

·          Assess potential safety risks and to prescribe and implement appropriate control measures.

 

·         Define required PPE for the work as part of the risk assessment process.

 

·         Determine if any other safe work protocols need to be executed.

 

·         Other, as determined.

Owner safety rules must be provided to workers for review.

 

  • Generally, the RETSD safety rules and contractor rules manual should be made available to the individual contract worker to review prior to commencing work.

 

  • Individual contractors working on site have to review the RETSD safety rules at least once per year.

 

Contractor supplied controlled products WHMIS review.

 

  • If contractors bring controlled products on site to perform work, it is the responsibility of the contractor to provide MSDS for the product and make it accessible on the job site.
  • When controlled substances are to be used on site by a contractor, it must be divulged and specified in the safe work permit process prior to performing work.

 

  • It is the responsibility of all stakeholders, internal and external to ensure that controlled substances are used safely on the worksite.

 

  • A copy of the MSDS for products used on site must be available on site. Use of prescribed PPE under specified conditions is expected by workers using the product.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

  • All controlled products and controlled product waste must be removed from the worksite by the contractor after the work is completed.

 

Demolition work / asbestos awareness review.

 

  • Contract workers discovering asbestos in facility materials and where there is a risk for the material particles becoming airborne due to the work performed, must immediately stop all work and ensure that sufficient protection is provided to all stakeholders exposed to the airborne materials.

 

The demolition or the demolishing of a building, building section or structure my only proceed if:

 

  • All measures intended to protect persons in the field, in proximity to or on an adjoining property have been taken;

 

  • All services of gas, electricity or others that can pose a danger for a worker have been shut off;

 

  • A temporary water source intended to fight a fire or reduce dust has been installed.

 

  • All demolition sites must be controlled and any wastes generated disposed of in approved methods.

 

Fencing of a construction or demolition site

 

  • The equipment and material necessary for fencing a site work must be supplied, installed and maintained by the contractor.

 

  • The site and dimensions of the area to fence must be determined by the contracted site workers responsible.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at LGMC will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Protection of ground, floor, or wall openings

 

  • Openings in the ground, floors or walls must be properly identified, guarded and secured.

 

Protection of electrical lines and gas pipes

 

  • The electrical wires, gas pipes and flexible compressed air hoses must, as far as reasonable practicable, be:

 

·        Suspended at a height of at least 7 feet above walking and working surfaces;

·        Protected against potential crushing or puncture damage;

·        Identified, marked or placed in a manner to minimize potential trip hazards

 

·        It is important to locate and mark the locations of all cables, underground openings and utilities before digging or trenching on RETSD property.

 

·        The demolition of a building, a building section, or of a structure must not begin until all utilities have been shut off and properly secured.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

The prime contractor must ensure that the demolition work is:

 

  • Carried out in accordance with CSA Standard S350-M1980 (R2003), Code of Practice for Safety in Demolition of Structures.

 

  • Conducted in such a way as to ensure that, so far as is reasonably practicable, workers and other persons are not exposed to risks to their safety or health in connection with the demolition work.

 

  • Carried out in the reverse order of erection of the building or structure.

 

  • Performed floor by floor from the top downward, if a worker is or may be present in the building or structure during its demolition.

 

Prime contractor obligation before demolition begins

 

An employer must ensure that before demolition work begin that the following are removed from the building or structure, or part of the building or structure, being demolished:

 

  • Glass, metal cornices or other material that may shatter.

 

  • Hazardous substances, including asbestos.

 

  • Any tanks, wells, piping systems, flammable or explosive materials or gas cylinders.

 

  • If anything mentioned above cannot be removed, it is subjected to control measures in accordance with Part 36 (Chemical and Biological Substances) and Part 37 (Asbestos), and it is made safe.

 

  • Authorization is obtained from the authority having jurisdiction has been obtained to disconnect any utility or service at the demolition site, the utility or service has been disconnected.

 

  • Written confirmation of the authorized disconnection is available at the demolition site.

 

  • The demolition site is free of unauthorized persons and appropriately barricaded to prevent access by unauthorized persons.

 

  • The prime contractor must ensure that a competent person:

 

    • Inspects the demolition site and confirms that subsection (1) has been complied with before proceeding with demolition work.

 

    • Supervises the demolition work at all times when demolition work is in progress.

 

Notice to owners of affected property

 

A prime contractor must:

 

  • Provide notice in writing of the intended demolition work to the owner of any building, structure or property connected or adjacent to the demolition site, or that may be affected by the demolition.

 

  • Ensure that the owner has adequate time to ensure the safety of any persons in the building or structure or on the property.

 

Stability of adjoining building or structure

 

When a building or structure adjoins the demolition site and the demolition work may affect its stability, the prime contractor must ensure that the demolition work is carried out in accordance with procedures, as certified by a professional engineer, that safeguard the stability of the adjoining building or structure.

 

The prime contractor must ensure that a copy of the procedures certified by the professional engineer is kept at the demolition site at all times when demolition work is in progress.

 

Ventilation, loads, removal of debris and chutes

 

When carrying out demolition work, the prime contractor must ensure that:

 

  • Adequate ventilation is provided for a machine powered by an internal combustion engine that operates in an enclosed area;

 

  • Every floor, roof or other surface is of sufficient strength to safely support any of the following loads:

 

    • The load of a worker who is required or permitted to be on it.

 

    • The load of any equipment, including powered mobile equipment placed on it.

 

    • Material or debris is removed promptly and is not allowed to accumulate in an area that might result in the collapse of all or part of the building or structure due to overloading, or on the ground immediately outside of the building or structure being demolished.

 

    • Unless it is being demolished at the time, no wall or other part of the building or structure is left unstable or in danger of collapsing.

 

  • When demolishing a structure, a prime contractor must provide a chute for use in removing debris and dust if the dropping debris or dust creates a risk to the safety or health of a worker or any other person.

 

A prime contractor must ensure that a chute provided is properly secured and:

 

  • All of its openings adequately guarded.

 

  • Has placed adjacent to its outlet, in a conspicuous location, a clearly visible and legible sign bearing the wording "DANGER, NO ENTRY" in a minimum of 5 cm letters.

 

  • Materials empty into an area that is appropriately barricaded to prevent access by any person.

 

A prime contractor must ensure that:

 

Workers and equipment are located clear of any falling material or debris.

 

  • A floor opening is adequately covered to prevent material from falling below, if

 

·         A wall that is within 3 m of the opening is being demolished.

 

·         There is a risk to the safety or health of a worker.

 

Demolition by pushing or pulling

 

A prime contractor must ensure that when a part of a building or structure is demolished by pushing, the point at which the force is applied is located:

 

  • At least two-thirds up the height of the part, measured from the base of the part being pushed, or at the point specified by a professional engineer.

 

  • When a part of a building or structure is demolished by pulling, the horizontal distance from the machine used for the pulling to the face of the part being pulled is at least 20% greater than the height of the part and no person stands between the machine and the building or structure.

 

  • When carrying out demolition work, an employer must ensure that no crane boom is used for pushing or pulling a building or structure.

 

Presence of pre-stressed concrete parts

 

A prime contractor must determine whether pre-stressed or post-tension concrete parts are present in the building or structure being demolished and if present, ensure those parts are demolished in accordance with the specifications of a professional engineer.

 

Structural members

 

If structural members are present in the building or structure being demolished, an employer must ensure that each member that is being removed is not placed under any stress other than its own weight; and secured or supported to prevent it from dropping or swinging uncontrollably.

 

Working at heights / roof work review.

         

  • When work at a platform height of 10 feet or higher is necessary, the contractor must use appropriate equipment for elevating the work surface and to provide appropriate fall protection equipment for workers, equipment and materials.

 

  • The contact worker is expected to delimit a safety work area underneath and immediately around the elevated work area by using ropes, safety tape, safety cones and / or signage if there is a danger of an object to fall from the elevated work surface.

 

  • Before any work begins on the roof of a building, a prime contractor must ensure that the structure of the building and its roof is evaluated to determine if it is capable of withstanding the loads that will be or are likely to be imposed on the roof, including the loads resulting from the workers and the equipment and materials they use.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at LGMC will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Welding and allied processes and hot work review.   

 

Fire safety, fire watch, hot work, welding and allied processes

 

  • The contractor must supply an extinguisher or ensure that RETSD provides an extinguisher for the work prescribed in the safe work permit in a fire watch or hot work process.

 

  • The contractor must use appropriate screens while doing cutting and soldering work to protect workers in the vicinity of the welding and allied process work.

 

Arc soldering

 

  • The hazards associated with arc soldering are sparks, arc fragments, air pollution and the electrical discharge. Consequently, special precautionary measures to eliminate or, at least, minimize the hazards must be taken.

 

  • Contract workers can protect themselves by wearing clean protective clothing free from oil, grease or excessive dirt, leather gloves, a flame resistant shirts and pants, pants without turn-up cuffs and approved safety footwear.

 

  • Move all objects away from the area that can support combustion or cover them with anti-fire canvas covers if unable to move to a safer location.

 

  • Establish sufficient ventilation to take away or evacuate vapours and ambient air gasses.

 

Cutting and blowtorch soldering

 

  • Place gas bottles on supports or attach them in a secure way. Use them in a vertical position.

 

  • Avoid transporting, storing or using the acetylene bottles while positioned on their side. This position leads to potential leaks. 

 

  • Full or empty, always secure in place the top valve protective cap before transporting compressed gas cylinders.

 

 

Containers and explosion risks

 

  • Dispose of containers used to store toxic, corrosive, flammable or explosives substances using approved methods only.

 

  • No cutting, soldering or any other process necessitating the use of a bare flame should be executed on a container, tank, can, pipe or any other container in which flammable or explosive substances may be present.

 

Removal or protection of combustible materials

 

  • All material, equipment, and waste must be appropriately managed while work is in progress on site.

 

  • All equipment, tools and waste materials on a field site must be removed from the worksite when the work is complete.

 

Fire watch

 

  • Cutting and soldering operations must not be performed close to combustible substances or in spaces containing excessive dusts, gas, flammable or explosive vapours.

 

  • When it is impossible to avoid working in such spaces, the contractor must ensure the presence of a qualified fire watch guard who will supervise the work and be on-site during the duration of the work execution and during the following 30 minutes after hot work completion.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Work conducted on or potentially effecting automatic fire protection systems

 

  • Before an automatic fire extinguishing system is installed, modified or added to, the applicable insurance company must be notified of the changes.

 

  • The water feeding sources for automatic extinguishers must not be closed, plugged or otherwise isolated without the permission of RETSD maintenance management and the insurance company of the concerned worksite.

 

Work conducted on or potentially effecting smoke and heat detectors

 

  • If necessary to cut a smoke or heat detection device as a result of renovation work, maintenance, construction or redevelopment, the contractor must first discuss the work with the site representative responsible. (See safe work permit process for details)

 

  • If the detection device is connected to a monitoring service, the monitoring service company should be advised by the safe work permit issuer work of the duration and effected location. (See safe work permit process for details)

 

Powered mobile equipment review.

 

  • Contactor workers shall not use or operate equipment owned by RETSD with written consent of the safe work permit issuer.

 

Industrial battery powered equipment

 

  • All heat and ignition sources must be kept away from the immediate vicinity of the batteries while charging is taking place.

 

  • Do not perform welding or allied processes around batteries.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at LGMC will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Internal combustion engine equipment

 

  • If vehicle or engine equipment is to be used within the worksite areas by contract workers, it must be divulged, accounted for and controlled through the safe work permit system. All powered mobile equipment inspections must be performed by the contractor using the equipment as per legislation.

 

  • Do not to use any internal combustion engine equipment in a closed, under ventilated or confined space.

 

  • Propane tanks, when in use, must be stored with the vehicle. Propane tanks not in use must be stored outside in designated storage places in compliance with the Manitoba Fire Code.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

                       

Confined or restricted spaces review.

 

Only workers with knowledge, training and authorization are to perform work in a restricted or confined space. (See safe work permit process for details)

 

Before work is undertaken in a confined space, the following information must be available on the safe work permit:

 

  • The internal atmosphere that prevails, the oxygen concentration, gas, combustible or flammable vapours or dusts, infectious substances that maybe present.

 

  • Ventilation to be used.

 

  • Work materials that are present.

 

  • The interior configuration of the space.

 

  • The potential mechanical equipment in motion, thermal restraints, the noise and the hydraulic energy.

 

  • Potential heat sources present (naked flames, soldering, and cutting).

 

  • Potential of any other biohazard substance from sources such as vermin, rodents or insects.

 

  • The prevention measures taken to protect health and safety of the workers, and more specifically the ones concerning:

 

·         The methods and safety techniques to accomplish work.

 

·        The appropriate equipment to accomplish work.

 

·        The personal protective equipment required for the work.

 

·        The procedures and rescue equipment required to rescue a worker performing work in a confined space.

 

Confined space information and prevention measures implementation must be done by a qualified person.

 

Lockout and tagging, electrical safety review.

 

Machines must be shut off and locked out from potentially dangerous energy sources before undertaking the greasing, cleaning, inspecting or repairing process. Do not perform these activities on a machine that is energized and / or in motion unless there is a specific safe work procedure available for a piece of equipment that safely allows the process.

 

See RETSD machine safety assessment and lockout procedures for more information.

 

Work to be performed by qualified electrical worker

 

Generally, all electrical work must be performed by qualified electrical workers.

 

Fuse replacement

 

  • It is mandatory to replace fuses with one of the same type and equivalent power rating.

 

  • Authorized persons only must replace the fuses.

 

  • The replacement must be done in a timely manner to ensure continuity of the operations and prevent damage to circuits and other electrical equipment.

 

Arc flash and exercising circuits (i.e. electrical breakers)

 

  • Only the persons qualified as electrical workers are authorized to work on live electrical circuits and the equipment.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at LGMC will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Temporary cabling – extension

 

  • The installation of temporary cables for construction work or demolition must be done in a manner that minimizes risks and hazards to workers and other in the work area.

 

  • Extension cords shall not be used as permanent wiring.

 

  • The panels of a temporary electrical installation must be equipped with appropriate covers. The temporary cabling must be examined for integrity at installation and be inspected regularly during use.

 

  • Extension equipment must be protected from potential damage from work activities in the work area.

 

Blower and vacuum

 

  • Blower and vacuum equipment must be properly installed and in good working condition.

 

  • Compressed air should not be used to clear away dust or any other substance of worker's clothing.

 

Wet or humid spaces

 

  • All electrical equipment used in wet or humid spaces must be appropriately rated for use in the space. Unrated electrical equipment shall not be used in wet or humid spaces.

 

  • Ladders constructed of non-conductive material shall be used in wet or humid spaces when electrical equipment is used.

 

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Control of airborne dusts/vapours/fumes.             

 

  • The contractor is responsible for managing dust, vapours and waste materials using approved methods. Noise should be controlled and mitigated as much as possible through dampening and administrative controls (i.e. staff scheduling etc.). Use appropriate PPE controls if engineering and administrative controls are not sufficient.

 

  • The contractor must isolate sites when the work duration is long and when the dust concentrations are high. Each time that an operation produces dusts, vapours, smokes that exceed prescribed safe exposure limits, proper ventilation must be set up and used.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Apprentice worker safety on site.

                                   

  • The contractor must ensure that all regulation requirements for training apprentices, including proper levels of supervision by journeymen for apprentices is maintained at all times while work is being performed on site.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Working in the vicinity of overhead power lines.                 

 

  • The contractor must ensure that if work is conducted near power lines that adequate space is maintained to avoid incidental contacts with energized lines.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Excavations and tunnels.                                  

 

  • Prime contractors shall observe all requirements of Part 26, Manitoba Workplace Safety and Health Regulations for excavation and tunnel work.
  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

False works and fly forms.

 

  • Prime contractors shall observe all requirements of Part 26, Manitoba Workplace Safety and Health Regulations for excavation and tunnel work.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Temporary structures.

 

  • Prime contractors shall observe all requirements of Part 30, Manitoba Workplace Safety and Health Regulations for temporary structures.

 

  • It is expected that the issuer of a safe work permit from a person in charge that retained the contractor at RETSD will work collaboratively with the contractor to ensure that this requirement is met prior to commencing work.

 

Other.

  • As required by the scope of the work determined through the safe work permit process risk assessment and control.

COMMUNICATION

 

A combination of hard-copy postings, distributions and electronic posting will be used to communicate safety and health program information within RETSD.

TRAINING

 

All stakeholders shall be trained to their required level of involvement in the WSHMS to become familiar with its structure, organization, and how to look up and access information both electronically and in hard copy form through:

 

  • New employee orientation, employee manuals or employment information packages

 

  • Return to work or remedial programs, as required on an individual basis

 

  • Planned ongoing training through team meetings, individual coaching or other methods as developed or adopted

 

ENFORCEMENT

 

Ultimately, the superintendent shall be responsible for the sustainability of the WSHMS, and shall enforce compliance to standards at a divisional level.

 

Workplace safety and health management system compliance shall be managed through the application of performance management and progressive discipline policies and procedures.

 

Worker failure to comply with provisions of the RETSD safety program may lead to discipline, up to and including discharge from employment and / or other remedies available at law.

 

 

 Document Number

WSHMS-07-SOP-019-02

 
 

 Document Control

Prepared:

Divisional Safety and Health Officer

Controlled:

Divisional Safety and Health Officer

Reviewed:

Divisional Workplace Safety and Health Committee

Issued: 

Director of Human Resources

Approved:

Director of Maintenance

Origin Date:

March 10, 2010

Last Revised:

August 9, 2018

Last Reviewed:

August 9, 2018

Next Review On or Before:

August 9, 2021

 

 

 References

Manitoba Workplace Safety and Health Act or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation Part 02 General Duties

 

Manitoba Workplace Safety and Health Program Element 02 – Identifying and Controlling Hazards

 

All other associated and applicable workplace safety and health management system documents