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River East Transcona School Division
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Confined and Restricted Space Entry

 Safe Operating Procedure



 Abstract





 Document Control

A. System
RETSD Quality Management System
B. System ID
​QMS-000048
C. Sector
​Workplace Safety and Health Management System
D. Sector ID
​WSHMS-02B-SOP-014-01
E. Domain
​Public
F. Repository
​Divisional SharePoint Website
G. Audience
​All Staff
H. Status
​Current
I. Title:
Confined and Restricted Space Entry
J. Format
​HTML
K. Type
​Safe Operating Procedure
L. Tags

M. Origin
​2010-10-31
N. Reviewed

O. Revised
P. Owner
​Manager, Workplace Safety and Health and Administrative Services
Q. Owner Email
​safetyofficer@retsd.mb.ca
R. Primary Approval
​Divisional  Workplace Safety and Health Committee
S. Department Approval
​Director of Human Resources
T. Senior Administration  Approval
​Assistant Superintendent - Human Resources 
U. Board Approval
​GBG Workplace Safety and Health
V. Notes

W. Scheduled Review

X. File Address
Y. User Defined 1

Z. User Defined 2



 Safe Operating Procedure Controlled Document

​WSHMS-02B-SOP-014-01 


PURPOSE


To establish divisional expectations and standards regarding a confined space entry program at River East Transcona School Division (RETSD) that meets or exceeds all municipal, federal and provincial legislated workplace safety and health program requirements.

 

A confined space entry program must be defined and documented for compliance as part of Element 2, identify and control hazards and emergencies, for the effective development and implementation of a workplace safety and health program under Manitoba legislation.

 

SCOPE

 

This safe operating procedure and associated documents establish a procedure for a confined space entry program for all workers at RETSD.

 

The best practices apply to all RETSD worksites with confined or restricted spaces present.

 

RESPONSIBILITY

 

Maintenance Department

 

Maintenance staff is expected to follow all confined and restricted space entry program regulations.

 

Contractors

 

Contractors are expected to follow all confined and restricted space entry program regulations.

 

CONFINED SPACE ENTRY GENERAL REQUIREMENTS

 

Confined Space Definition

 

Refers to a work area that has the following characteristics:

 

  • Is not intended for continuous worker occupancy;

 

  • Has by design, structure, location, limited or restricted entry and exit;

 

  • May contain or produce dangerous accumulations of hazardous gases, vapours, mists, dusts, fumes, fog, lack or enrichment of oxygen and biological agents

 

Confined Space Identification

 

All confined spaces, as per the definition above, at River East Transcona School Division, shall be clearly identified with a placard or sign at the point or points of space entry and that shall warn workers that no entry shall take place until there is an issuance of a safe work entry permit.

 

Safe Work Procedures

 

River East Transcona School Division shall:

 

(a)develop and implement safe work procedures for working in a confined space;

 

(b)train workers in the safe work procedures; and

 

(c)ensure that workers comply with the safe work procedures.

 

The safe work procedures will include:

 

(a)procedures for recognizing the risks associated with working in the confined space;

 

(b)procedures for isolating - including blanking, disconnecting, interrupting and locking out - pipes, lines and sources of energy from a confined space;

 

(c)safety and personal protective equipment to be used;

 

(d)procedures for communicating with a standby worker;

 

(e)an emergency response plan and rescue procedures to be implemented in the event of an accident or other emergency in a confined space; and

 

(f)information about the entry permit system.

 

Before requiring a worker to enter or work in a confined space, River East Transcona School Division shall:

 

(a)identify and assess the risks to safety or health a worker is likely to be exposed to while in the confined space;

 

(b)identify and take measures to reduce, control or eliminate the risks to safety or health associated with the confined space, including

 

(i)using alternative means of performing the work to be done that will not require the worker to enter the space, and

 

(ii)making alterations to the physical characteristics of the space that may be necessary to ensure safe access to and egress from all accessible parts of the space;

 

(c)identify the appropriate type and frequency of tests and inspections necessary to determine the likelihood of a worker being exposed to any of the identified risks, and ensure those tests and inspections are completed by a competent person;

 

(d)identify the safety and personal protective equipment required to be used or worn in the confined space by a worker while he or she performs work;

 

(e)identify emergency and personal protective equipment required by a worker who undertakes rescue operations in the event of an accident or other emergency within the confined space; and

 

(f)establish and implement an entry permit system for a confined space.

 

River East Transcona School Division shall comply with the divisional program for confined space entry as issued by the Maintenance Department.

 

See Maintenance Department departmental internal procedures for details.


Entry Permit

 

The River East Transcona School Division entry permit system shall:

 

(a)ensure that an entry permit containing the following information is completed and signed by a competent person before a worker enters a confined space:

 

(i)the location of the confined space,

 

(ii)the name of each worker who will enter the confined space and the reason for their entry,

 

(iii)the date and time during which the permit is valid; and

 

(b)specify

 

(i)the work being done in the confined space,

 

(ii)the safe work procedures for entering, being in and leaving a confined space, and

 

(iii)all hazards to the safety and health of a worker while in the space.

 

A copy of the completed and signed entry permit is readily available at the site of the confined space.

 

Review of Entry Permit

 

The issuer of the permit shall review and revise an entry permit when:

 

(a)a work activity in a confined space changes;

 

(b)circumstances at the workplace or in a confined space change in a way that poses a risk to the safety or health of a worker; or

 

(c)any of the workers or information listed in the permit changes.

 

All workers who may be affected by a change to an entry permit or a work activity in a confined space is informed of the change.

 

No Unauthorized Entry

 

River East Transcona School Division supervision shall take all steps reasonably practicable to prevent any person, other than a worker who is required or permitted to do so, from entering a confined space.

 

River East Transcona School Division supervision shall take all steps reasonably practicable to prevent any person, other than a worker who is required or permitted to do so, from entering a restricted space.

Requirements before Confined Space is Entered

 

Before requiring or permitting a worker to enter or work in a confined space,

 

(a)ensure that the worker entering the space wears a full body harness attached to a lifeline that is attached to a personal hoisting device, unless an alternate safe method of access and egress is provided from all accessible parts of the confined space;

 

(b)identify and take measures to ensure that a worker will not be exposed to the risk of drowning or becoming engulfed or entrapped in any liquid or free flowing solid that may be present in the confined space; and

 

(c)identify and take measures to ensure that all energy sources that present a hazard to a worker entering, occupying or leaving the confined space have been locked out, and the energy sources have been put in a zero energy state.

 

(d) ensure that the structural integrity of a confined space is maintained when its physical characteristics are altered in order to ensure safe access and egress by a worker.

 

Standby Worker

 

River East Transcona School Division shall ensure that:

 

(a)a standby worker is designated for every confined space; and

 

(b)the standby worker remains present at the entrance to a confined space at all times while a worker is in the space if the risk assessment identified that the space is or may become hazardous to a worker entering it for any reason, including:

 

(i)the design or construction of the confined space,

 

(ii)the materials or substances in the confined space, including the materials or substances in its atmosphere, or

 

(iii)the work activities performed or the processes used in the confined space.

 

River East Transcona School Division shall ensure that:

 

(a)a worker designated as a standby worker is

 

(i)qualified as a first aider 1, 2 or 3, as set out in First Aid program section, and

 

(ii)trained in confined space work and emergency and rescue procedures;

 

(b)the designated standby worker

 

(i)is in direct communication with the worker in the confined space, and

 

(ii)has a suitable system to summon assistance if necessary; and

 

(c)the worker in the confined space is able to directly communicate with the standby worker.

 

Traffic Hazards

 

River East Transcona School Division shall ensure that appropriate barricades and warning signs are provided to keep vehicle and pedestrian traffic away from a confined space in which work is, or is about to be, carried out.

 

Purging and Ventilating Unsafe Atmosphere

 

In the following circumstances, River East Transcona School Division shall ensure that a confined space is purged, ventilated or both before a worker is required or permitted to enter it:

 

(a)where there is or may be a concentration of a flammable or explosive substance present at more than 10% of its lower explosive limit, the space shall be purged, ventilated or both so that the concentration is reduced to less than 10%;

 

(b)where there is or may be an oxygen deficiency - oxygen content less than 19.5% by volume - or oxygen enrichment - oxygen content greater than 23% by volume - the space shall be purged, ventilated or both so that the oxygen content is at least 19.5% but not more than 23%;

 

(c)subject to subsection (2), where there is or may be a chemical or biological substance that creates a risk to the safety or health of the worker, the space shall be purged, ventilated or both to the extent possible to eliminate or reduce the risk associated with the substance.

 

When a worker occupies a confined space that has an atmosphere that may create a risk to the safety or health of a worker, the employer shall ensure that:

 

(a)the space is continuously ventilated to maintain a safe atmosphere; and

 

(b)the atmosphere is continuously monitored by a competent person.

Personal Protective Equipment and Other Control Measures

 

When purging, ventilating or both cannot bring the atmosphere within a confined space into compliance, River East Transcona School Division shall ensure that additional control measures are undertaken to protect the safety and health of the worker entering the space, including providing to a worker personal protective equipment appropriate for the conditions in the confined space.

 

Entry Prohibited Conditions

 

River East Transcona School Division shall not require or permit:

 

(a)a worker to enter a confined space if the oxygen content level in the space is above 23%; or

 

(b)a worker, other than a fire fighter responding to an emergency, to enter a confined space if a concentration of a flammable or explosive substance in the confined space cannot be reduced to less than 10% of its lower explosive limit.

 

Emergency Response - General

 

River East Transcona School Division shall ensure that:

 

(a)the personal protective and emergency equipment identified and required to undertake rescue operations in the event of an accident or other emergency within a confined space - is readily available at the site of a confined space;

 

and

 

(b)that, in the event of an accident or other emergency, the emergency response plan and rescue procedures developed are implemented.

 

Emergency Response - Top Entry into Confined Space

 

When entry into a confined space is from the top, River East Transcona School Division shall ensure that, in the event of an accident or other emergency within the space,

 

(a)the worker entering the confined space and workers carrying out a rescue use a full body harness and are attached to a lifeline unless another appropriate personal protective equipment system is provided;

 

(b)where a lifeline is used, the lifeline is attended by a worker who is trained in the emergency response plan and rescue procedures; and

 

(c)where reasonably practicable, a personal hoisting device is

 

(i)available to assist with a rescue, and

 

(ii)located at the entrance to the confined space when a worker is in the confined space.

 

If the use of a full body harness attached to a lifeline would create an additional risk to the worker in the confined space or would not be reasonably practicable, River East Transcona School Division shall ensure that an alternate method of rescue is available to immediately remove a worker from a confined space into which entry is from the top.

 

COMMUNICATION

 

A combination of hard-copy postings, distributions and electronic posting will be used to communicate safety and health program information within RETSD.

 

TRAINING

 

All stakeholders shall be trained to their required level of involvement in the WSHMS to become familiar with its structure, organization, and how to look up and access information both electronically and in hard copy form through:

 

  • New employee orientation, employee manuals or employment information packages

 

  • Return to work or remedial programs, as required on an individual basis

 

  • Planned ongoing training through team meetings, individual coaching or other methods as developed or adopted

 

ENFORCEMENT

 

Ultimately, the superintendent shall be responsible for the sustainability of the WSHMS, and shall enforce compliance to standards at a divisional level.

 

Workplace safety and health management system compliance shall be managed through the application of performance management and progressive discipline policies and procedures.

 

Worker failure to comply with provisions of the RETSD safety program may lead to discipline, up to and including discharge from employment and / or other remedies available at law.


PREPARED:


Divisional Safety and Health Officer


CONTROLLED:


Divisional Safety and Health Officer


REVIEWED:


Divisional Workplace Safety and Health Committee


ISSUED:


Director of Human Resources


APPROVED:


Director of Maintenance


ORIGIN:


August 31, 2010


LAST REVISED:


July 31, 2018


LAST REVIEWED:


July 31, 2018


NEXT REVIEW:


July 31, 2021

 

 

Manitoba Workplace Safety and Health Act or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation Part 02 – General Duties

 

Manitoba Workplace Safety and Health Regulation Part 15 – Confined Spaces

 

Manitoba Workplace Safety and Health Program Element 02 – Identifying and Controlling Hazards

 

All other associated and applicable workplace safety and health management system documents