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River East Transcona School Division
creating student success
Safety Equipment and Materials Purchasing

 Safe Operating Procedure


 Document Control

A. System
RETSD Quality Management System
B. System ID
C. Sector
​Workplace Safety and Health Management System
D. Sector ID
E. Domain
F. Repository
​Divisional SharePoint Website
G. Audience
​All Staff
H. Status
I. Title:
Safety Equipment and Materials Purchasing
J. Format
K. Type
​Safe Operating Procedure
L. Tags

M. Origin
N. Reviewed

O. Revised
P. Owner
​Manager, Workplace Safety and Health and Administrative Services
Q. Owner Email
R. Primary Approval
​Divisional  Workplace Safety and Health Committee
S. Department Approval
​Director of Human Resources
T. Senior Administration  Approval
​Assistant Superintendent - Human Resources 
U. Board Approval
​GBG Workplace Safety and Health
V. Notes

W. Scheduled Review

X. File Address
Y. User Defined 1

Z. User Defined 2

 Safe Operating Procedure Controlled Document




Establish and outline activities that support overall equipment and materials purchasing safety at River East Transcona School Division (RETSD) that meets or exceeds all municipal, federal and provincial legislated workplace safety and health program requirements.


Equipment and material purchasing safety programs should be defined and documented for compliance as part of Element 2, Identify and control hazards and emergencies, for the effective development and implementation of a workplace safety and health program under Manitoba legislation.




This safe operating procedure and associated documents establish a procedure for equipment and materials purchasing at RETSD.


The best practices apply to all RETSD worksites.




RETSD management is responsible for equipment and material purchases for the division. It is incumbent on management purchasing agents to ensure that all safety related information is requested for all purchases.


Area supervisors or persons in charge of the equipment and materials are responsible for ensuring that all WHMIS and Safe Work Procedures for the equipment and material received is implemented in an appropriate manner.


End users are to use equipment and materials safely as outlined in manufacturers specifications.




Purchase of Appropriate Personal Protective Equipment (PPE) and Other Safety Equipment




  • Personal protective equipment standards will be set departmentally, with some minimum standards to be set divisionally by management.


  • Personal protective equipment must be authorized and approved by RETSD prior to use in the workplace. The authorization process will determine the appropriateness of the equipment to the environment and application.


Care and Use


  • All personal protective equipment must be properly cared for and used.




  • All people required to wear personal protective equipment as part of their work responsibilities will be adequately trained in the care and use of prescribed PPE.


Purchase of Capital Equipment and Power Hand Tools:




  • It is the responsibility of the purchaser to ensure that equipment purchased is inherently safe, and appropriate to the intended use.


  • It is the responsibility of the purchaser to ensure that equipment complies with appropriate and applicable safety standards (i.e. CSA, Other).


  • It is the responsibility of the purchaser to ensure that safety and health considerations are a documented part of the capital acquisition process.




  • It is the responsibility of the purchaser to consult with representatives from the Maintenance Department regarding facility requirements for new tools and equipment purchased.


  • Failure to consult with Maintenance could result in missing critical infrastructure requirements and lead to an unsuccessful commissioning of equipment.




All powered equipment purchased by the division must be accompanied by an Owners' Manual or equivalent documentation that outlines:


  • Minimum safety standards and practices to be observed when setting up and operating the equipment


  • Guarding requirements and other machine safety specifics


  • Warning decals and labels


  • Adequate technical instructions on set up and operation of the equipment


Owner's Manuals and like documentation must be:


  • Readily available in the workplace


Purchase of Controlled Products


All controlled products purchased by the division must:


  • be properly labeled


  • be accompanied by a Material Safety Data Sheet (MSDS) or have a current MSDS on file


When purchasing controlled products, purchasers are encouraged to:


  • Purchase the product in appropriate volumes and packaging to minimize storage space and potential obsolescence or spoilage of the material


  • Consider alternative or substitute products that are less hazardous to people and the environment but still accomplish performance requirements form the task.




A combination of hard-copy postings, distributions and electronic posting will be used to communicate safety and health program information within RETSD.




All stakeholders shall be trained to their required level of involvement in the WSHMS to become familiar with its structure, organization, and how to look up and access information both electronically and in hard copy form through:


  • New employee orientation, employee manuals or employment information packages


  • Return to work or remedial programs, as required on an individual basis


  • Planned ongoing training through team meetings, individual coaching or other methods as developed or adopted




Ultimately, the superintendent shall be responsible for the sustainability of the WSHMS, and shall enforce compliance to standards at a divisional level.


Workplace safety and health management system compliance shall be managed through the application of performance management and progressive discipline policies and procedures.


Worker failure to comply with provisions of the RETSD safety program may lead to discipline, up to and including discharge from employment and / or other remedies available at law.


Manitoba Workplace Safety and Health Act or equivalent legislation as applicable


Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable


Manitoba Workplace Safety and Health Regulation Part 02 – General Duties


Manitoba Workplace Safety and Health Program Element 02 – Identifying and Controlling Hazards


All other associated and applicable workplace safety and health management system documents