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River East Transcona School Division
creating student success
Caring for Students

 Safe Operating Procedure



 Abstract





 Document Control

A. System
RETSD Quality Management System
B. System ID
​QMS-000034
C. Sector
​Workplace Safety and Health Management System
D. Sector ID
​WSHMS-02A-SOP-009-01
E. Domain
​Public
F. Repository
​Divisional SharePoint Website
G. Audience
​All Staff
H. Status
​Current
I. Title:
Caring for Students
J. Format
​HTML
K. Type
​Safe Operating Procedure
L. Tags

M. Origin
​2010-08-31
N. Reviewed

O. Revised
P. Owner
​Manager, Workplace Safety and Health and Administrative Services
Q. Owner Email
​safetyofficer@retsd.mb.ca
R. Primary Approval
​Divisional  Workplace Safety and Health Committee
S. Department Approval
​Director of Human Resources
T. Senior Administration  Approval
​Assistant Superintendent - Human Resources 
U. Board Approval
​GBG Workplace Safety and Health
V. Notes

W. Scheduled Review

X. File Address
Y. User Defined 1

Z. User Defined 2



 Safe Operating Procedure Controlled Document

WSHMS-02A-SOP-009-01


PURPOSE

 

To establish divisional expectations and standards regarding a caring for students program at River East Transcona School Division (RETSD) that meets or exceeds all municipal, federal and provincial legislated workplace safety and health program requirements.

 

A caring for students must be defined and documented for compliance as part of Element 2, identify and control hazards and emergencies, for the effective development and implementation of a workplace safety and health program under Manitoba legislation.

 

SCOPE

 

This safe operating procedure and associated documents establish a procedure for a caring for students for all workers at RETSD.

 

The best practices apply to all RETSD worksites where student care is required.

 

RESPONSIBILITY

 

All stakeholders and workers are responsible for complying with student care provisions.

 

CARING FOR STUDENTS GENERAL REQUIREMENTS

 

Definition of Waste

 

For this safe operating procedure, waste means any chemical or biological substance that may create a risk to the safety or health of a worker, including:

 

(a) human anatomical waste;

 

(b) animal anatomical waste;

 

(c) microbiological laboratory waste;

 

(d) blood and body fluid waste; and

 

(e) used or contaminated needles and sharps such as knives, blades, scissors and other items that are capable of causing a cut or puncture

 

Safe Work Procedures for Infectious Materials

 

If a worker caring for students  may be exposed to infectious materials, RETSD must develop and implement safe work procedures to eliminate or, so far as is reasonably practicable, reduce the worker's risk of exposure to infectious materials.

 

The safe work procedures on infectious materials must include the following:

 

(a) procedures for storing, handling, using and disposing of infectious materials;

 

(b) procedures for identifying workers at the workplace who may be exposed to infectious materials;

 

(c) infection control measures at the workplace, such as:

 

(i) vaccination,

 

(ii) engineering controls,

 

(iii) personal protective equipment,

 

(iv) personal hygiene,

 

(v) management of the environment and equipment,

 

(vi) student accommodation,

 

(vii) precautions for blood-borne pathogens, and

 

(viii) infection control practices based on specific modes of transmission that may be used in situations where certain diseases or micro-organisms require extra caution;

 

(d) procedures to be followed if any of the following occurs:

 

(i) there has been a spill or leak of infectious material,

 

(ii) a worker has been significantly exposed to infectious material,

 

(iii) a worker believes that he or she has been significantly exposed to infectious material;

 

(e) procedures to be followed when a worker has been exposed to blood or bodily fluids;

 

(f) procedures for cleaning, disinfecting or disposing of clothing, personal protective equipment or other equipment contaminated with an infectious material;

 

(g) procedures for investigating and documenting any incident where a worker is exposed to infectious material; and

 

(h) procedures for investigating and documenting any occurrence of an occupationally transmitted infection or infectious disease.

Safe Work Procedures for Waste and Laundry

 

If a worker may be exposed to waste or contaminated laundry, RETSD must develop and implement safe work procedures with respect to the handling of waste or contaminated laundry.

 

The safe work procedures on waste and contaminated laundry must include the following:

 

(a)    measures to ensure that waste or contaminated laundry is


(i) segregated at the place where the waste or contaminated laundry is located or produced,

 
(ii) contained in a clearly identified, secure package or container that holds the contents safely until the waste or contaminated laundry is cleaned, disposed of or decontaminated, and


(iii) cleaned, decontaminated or disposed of in a manner that will not create a risk to the safety or health of a worker or other person;


(b) procedures respecting the use of personal protective equipment appropriate to the risks associated with waste or contaminated laundry at the workplace.

 

Safe Work Procedures for Student Handling

 

If a worker is required or permitted to lift, hold, turn or transfer a student, RETSD must develop and implement safe work procedures respecting student handling.

 

The safe work procedures on patient handling must include procedures for assessing whether a patient requires assistance to move.

 

Sharps Containers

 

RETSD must provide readily accessible containers for waste needles and sharps such as syringes, blades, scissors and other items that are capable of causing a cut or puncture.

 

The containers must be specifically designed for the storage and handling of waste needles or other sharps.

 

Laundry Sorting Areas to be Separate from Clean Laundry Storage

 

RETSD must ensure that the area of a laundry facility where contaminated laundry is sorted is separated from the clean laundry area by a positive means.

 

Moving Students

 

When a student has been assessed as requiring assistance to move, RETSD must ensure that the current status of the student and the appropriate techniques to move the student are clearly identified in writing or by other visual means at or near the location of the student.

 

When an assessment specifies the use of a mechanical device or the assistance of another worker to move a student, RETSD must ensure that a worker does not move the student without the use of the device or the assistance of another worker.

Abuse by Special Needs Students on Workers

 

If a student abuses a worker, the worker should make an employee abuse report to their Supervisor or person in charge.

 

Incidents of employee abuse by special needs students shall be addressed by Student Services and the care team.

 

COMMUNICATION

 

A combination of hard-copy postings, distributions and electronic posting will be used to communicate safety and health program information within RETSD.

 

TRAINING

 

All stakeholders shall be trained to their required level of involvement in the WSHMS to become familiar with its structure, organization, and how to look up and access information both electronically and in hard copy form through:

 

  • New employee orientation, employee manuals or employment information packages

 

  • Return to work or remedial programs, as required on an individual basis

 

  • Planned ongoing training through team meetings, individual coaching or other methods as developed or adopted

 

ENFORCEMENT

 

Ultimately, the superintendent shall be responsible for the sustainability of the WSHMS, and shall enforce compliance to standards at a divisional level.

 

Workplace safety and health management system compliance shall be managed through the application of performance management and progressive discipline policies and procedures.

 

Worker failure to comply with provisions of the RETSD safety program may lead to discipline, up to and including discharge from employment and / or other remedies available at law.


REFERENCES


Manitoba Workplace Safety and Health Act or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation Part 02 – General Dutiee

 

Manitoba Workplace Safety and Health Regulation Part 36 – Chemical and Biological Substances

 

Manitoba Workplace Safety and Health Regulation Part 39 – Health Care Facilities

 

Manitoba Workplace Safety and Health Program Element 02 – Identifying and Controlling Hazards

 

All other associated and applicable workplace safety and health management system documents