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River East Transcona School Division
creating student success
Office and Classroom Safety

 Safe Operating Procedure



 Abstract





 Document Control

A. System
RETSD Quality Management System
B. System ID
​QMS-000027
C. Sector
​Workplace Safety and Health Management System
D. Sector ID
​WSHMS-02A-007-03
E. Domain
​Public
F. Repository
​Divisional SharePoint Website
G. Audience
​All Staff
H. Status
​Current
I. Title:
Office and Classroom Safety
J. Format
​HTML
K. Type
​Safe Operating Procedure
L. Tags

M. Origin
​2010-08-31
N. Reviewed

O. Revised
P. Owner
​Manager, Workplace Safety and Health and Administrative Services
Q. Owner Email
​safetyofficer@retsd.mb.ca
R. Primary Approval
​Divisional  Workplace Safety and Health Committee
S. Department Approval
​Director of Human Resources
T. Senior Administration  Approval
​Assistant Superintendent - Human Resources 
U. Board Approval
​GBG Workplace Safety and Health
V. Notes

W. Scheduled Review

X. File Address
Y. User Defined 1

Z. User Defined 2



 Safe Operating Procedure Controlled Document

WSHMS-02A-SOP-007-03

PURPOSE

 

To establish divisional expectations and standards regarding an office and classroom program at River East Transcona School Division (RETSD) that meets or exceeds all municipal, federal and provincial legislated workplace safety and health program requirements.

 

An  office and classroom safety program must be defined and documented for compliance as part of Element 2, identify and control hazards and emergencies, for the effective development and implementation of a workplace safety and health program under Manitoba legislation.

 

SCOPE

 

This safe operating procedure and associated documents establish a procedure for an office and classroom safety program for all workers at RETSD. The best practices apply to all RETSD worksites.

 

RESPONSIBILITY

 

RETSD management is responsible to provide appropriate facilities and equipment for offices and classrooms. It is also incumbent on management to ensure that workers comply with office and classroom safety procedure provisions and all applicable laws, codes and guidelines.

 

Teachers, as direct supervisors of their workspace and the students in their charge, are responsible for maintaining a safe classroom environment that complies with the law (i.e. Manitoba Fire Code) and any other legislation, including workplace safety and health legislation.

 

Site Safety Teams are responsible for monitoring office and classroom safety issues in their local workplace.

 

KEY FOCUS AREAS FOR OFFICE AND CLASSROOM SAFETY

 

Maintaining Safe Egress and Evacuation Routes

 

Entrances and Exits

 

  • Ensure that entrances and exits remain uncluttered by clothing, supplies, coats, boots etc.

 

  • Keep at least 1 meter around the door free of any furnishings, file cabinets, desks etc. that could cause issues when evacuating a room.

 

  • Refrain from posting combustible materials on doors or around door frames. Keep paper to an absolute minimum in the entrance/exit doorway area.

 

  • Avoid having racks or other items protruding into the entrance/exit space to prevent collisions between people and the stationary objects.

 

  • Avoid storing equipment, bins, or materials in vestibule entrances/exits.

 

Hallway Storage

 

  • Ensure that the area around entrances and exits going ion to hallways remain uncluttered by clothing, supplies, coats, boots etc.

 

  • If there is hallway storage of clothing, ensure that it is neat, tidy, with a minimum of belongings stored on the floor (i.e. make full use of clothing hooks, boot racks etc.)

 

  • Do not store classroom materials in hallways. Use designated storage space inside the classroom.

 

  • Ensure that postings in hallways are secured on all 4 corners.

 

  • No more than 5% of wall area in corridors should be covered with decorative combustible materials.

 

Hallway Workstations

 

  • Avoid having workstations set up in hallways on a permanent basis. Ideally, organize separate group work to be done in another classroom area, avoiding the use of the hallway all together.

 

  • If a workstation is absolutely needed in the hallway, ensure that it does not cause obstruction for evacuation processes, and that chairs are stored preferably pushed in or ideally off the floor when not in use.

 

Fire Safety:

 

Entrances/Exits and Classrooms

 

  • Ensure that entrances and exits remain uncluttered by clothing, supplies, coats, boots etc.

 

  • Keep at least 1 meter around the door free of any furnishings, file cabinets, desks etc. that could cause issues when evacuating a room.

 

  • Refrain from posting combustible materials on doors or around door frames. Keep paper to an absolute minimum in the entrance/exit doorway area.

 

  • Avoid having racks or other items protruding into the entrance/exit space to prevent collisions between people and the stationary objects.

 

  • No more than 20% of wall area in classrooms should be covered with decorative combustible materials. Do not place plastics or other materials that burn toxic on walls or posting boards.

 

  • Avoid storing equipment, bins, or materials in vestibule entrances/exits.

 

  • Whenever reasonable and practical, store combustible materials in plastic bins to prevent opportunities for ignition. (Loose paper provides great surface area and opportunity for fuel source for fire to ignite.)

 

Ceilings

 

  • Refrain from hanging any and all objects from suspended ceilings because doing so compromises the integrity of the fire barrier that the ceiling is supposed to provide.

 

Draperies and Curtains

 

  • Refrain from hanging combustible curtains and draperies in classrooms. If draperies are absolutely necessary, ensure that they have been treated with fire retardant.

 

Upholstered Furniture

 

  • Refrain from having upholstered furniture in classrooms. If upholstered furniture is absolutely necessary, ensure that they are in good, clean and sanitary condition.

 

Electrical Safety

 

  • Refrain from using extension cords as permanent wiring.

 

  • Use power bars whenever possible instead of extension cords.

 

  • Avoid storing fish tanks, plants or other items that have water present close to electrical outlets and power bars.

 

Appliances

 

  1. Always follow manufactures specifications and safety instructions for operating and cleaning appliances.

 

  1. Ensure refrigerators and like equipment are plugged directly into electrical outlets.

 

  1. Avoid having coffee makers, toasters, microwaves located throughout a facility. If it is possible to limit the number of locations (i.e. proper lunch room facilities for students and staff) limit them to those locations.

 

  1. Lamps are generally discouraged in classrooms due to the hazards they present (hot bulbs, breakages, etc.).

 

  1. Portable space heaters are to be used with extreme care and used only during the time that they will be warming a space for inhabitation. All space heaters should be turned off and unplugged at the end of a work day.

 

Prevention of Slips, Trips and Falls:

 

Obstructions and Protrusions

 

  1. Ensure that there are no objects protruding out of walking and working surfaces. If the protrusion cannot be removed, clearly mark it and take steps to draw attention to it so that people do not trip.

 

  1. Keep unnecessary obstructions out of walkways. Remove obstructions if possible.

 

  1. If equipment needs to be set up on a temporary basis across walkways, take all reasonable precautions to avoid trips, slips and falls by securing the equipment down, identifying it clearly to draw attention, and minimize pedestrian traffic in the area.

 

Walking and Working Surface General Conditions

 

  1. Ensure that walking and working surfaces are clean and dry.

 

  1. Clean up spills, excess dust, dirt or water as quickly as possible after determining what the substance is.

 

  1. Keep ice and snow accumulations to a minimum.

 

  1. Only walk in areas designated as walkways when entering or exiting schools and parking lots.

 

  1. Use extra precautions when walking in ice, snow or wet areas of buss lops tarmacs and playground areas.

 

Appropriate Footwear

 

  1. Ensure that appropriate footwear is selected for the task at hand and the environmental conditions.

 

  1. Generally, avoid open footwear, high heels and platforms, flip flops and sandals as they are not the best choices of footwear in a school setting for students or staff.

 

COMMUNICATION

 

A combination of hard-copy postings, distributions and electronic posting will be used to communicate safety and health program information within RETSD.

 

TRAINING

 

All stakeholders shall be trained to their required level of involvement in the WSHMS to become familiar with its structure, organization, and how to look up and access information both electronically and in hard copy form through:

 

  • New employee orientation, employee manuals or employment information packages

 

  • Return to work or remedial programs, as required on an individual basis

 

  • Planned ongoing training through team meetings, individual coaching or other methods as developed or adopted

 

ENFORCEMENT

 

Ultimately, the superintendent shall be responsible for the sustainability of the WSHMS, and shall enforce compliance to standards at a divisional level.

 

Workplace safety and health management system compliance shall be managed through the application of performance management and progressive discipline policies and procedures.

 

Worker failure to comply with provisions of the RETSD safety program may lead to discipline, up to and including discharge from employment and / or other remedies available at law.


REFERENCES


Manitoba Workplace Safety and Health Act or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation Part 02 – General Duties

 

Manitoba Workplace Safety and Health Regulation Part 04 – General Workplace Requirements

 

Manitoba Workplace Safety and Health Program Element 02 – Identifying and Controlling Hazards

 

All other associated and applicable workplace safety and health management system documents