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River East Transcona School Division
creating student success
Medical Assessments

 Safe Operating Procedure



 Abstract

​Medical assessments of newly hired staff may be conducted to determine the existence of pre-employment physical limitations. Medical assessments are a key information source for return to work management activities.



 Document Control

A. System
RETSD Quality Management System
B. System ID
​QMS-000013
C. Sector
​Workplace Safety and Health Management System
D. Sector ID
​WSHMS-02A-SOP-004-03
E. Domain
​Public
F. Repository
​Divisional SharePoint Website
G. Audience
​All Staff
H. Status
​Current
I. Title:
Medical Assessments
J. Format
​HTML
K. Type
​Safe Operating Procedure
L. Tags

M. Origin
​2010-02-23
N. Reviewed

O. Revised
P. Owner
​Manager, Workplace Safety and Health and Administrative Services
Q. Owner Email
​safetyofficer@retsd.mb.ca
R. Primary Approval
​Divisional  Workplace Safety and Health Committee
S. Department Approval
​Director of Human Resources
T. Senior Administration  Approval
​Assistant Superintendent - Human Resources 
U. Board Approval
​GBG Workplace Safety and Health
V. Notes

W. Scheduled Review

X. File Address
Y. User Defined 1

Z. User Defined 2



 Controlled Document

MEDICAL ASSESSMENTS


PURPOSE

 

To establish guidelines for post-employment medical assessment at River East Transcona School Division (RETSD) that meets or exceeds all municipal, federal and provincial legislated workplace safety and health program requirements.

 

A post-employment medical assessment procedure for employees of RETSD may be defined and documented for compliance as part of Element 2, identify and control hazards and emergencies, for the effective development and implementation of a workplace safety and health program under Manitoba legislation.

 

SCOPE

 

This safe operating procedure and associated documents establish a procedure for conducting post-employment medical assessments at RETSD.

 The best practices apply to all RETSD worksites.

 

RESPONSIBILITY

 

By Facility

 

This safe operating procedure shall be implemented and applies to all RETSD facilities.

 

By Stakeholder

 

This safe operating procedure shall be implemented and applied to all RETSD staff workers.

 

MEDICAL ASSESSMENTS AS PART OF POST EMPLOYMENT BENCHMARKING PRACTICES

 

Currently, the division does conduct post employment benchmark medical assessments for any worker group.

 

MEDICAL ASSESSMENTS AS PART OF INJURY CLAIMS MANAGEMENT

 

RETSD is committed to managing work related injury claims in a diligent manner.

 

See Return to Work Program for further information.

 

COMMUNICATION

 

A combination of hard-copy postings, distributions and electronic posting will be used to communicate safety and health program information within RETSD.

 

TRAINING

 

All stakeholders shall be trained to their required level of involvement in the WSHMS to become familiar with its structure, organization, and how to look up and access information both electronically and in hard copy form through:

 

  • New employee orientation, employee manuals or employment information packages

 

  • Return to work or remedial programs, as required on an individual basis

 

  • Planned ongoing training through team meetings, individual coaching or other methods as developed or adopted

 

ENFORCEMENT

 

Ultimately, the superintendent shall be responsible for the sustainability of the WSHMS, and shall enforce compliance to standards at a divisional level.

 

Workplace safety and health management system compliance shall be managed through the application of performance management and progressive discipline policies and procedures.

 

Worker failure to comply with provisions of the RETSD safety program may lead to discipline, up to and including discharge from employment and / or other remedies available at law.


Document Number:

WSHMS-02A-SOP-004-003

Prepared:

Divisional Safety and Health Officer

Controlled: 

Divisional Safety and Health Officer

Reviewed: 

Divisional Workplace Safety and Health Committee

Issued:

Director of Human Resources

Approved:

Director of Human Resources

Origin:

February 23, 2010

Last Reviewed:

July 23, 2018

Last Revised:

July 23, 2018


REFERENCES


Manitoba Workplace Safety and Health Act or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation Part 02 – General Duties

 

Manitoba Workplace Safety and Health Program Element 02 – Identifying and Controlling Hazards

 

All other associated and applicable workplace safety and health management system documents