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River East Transcona School Division
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Workshop and Laboratory Safety

 Abstract

​The safety of students and staff working in higher risk environments like vocational and industrial arts labs and chemical science labs is important to successful operations. This safe operating procedure identifies best practices that should be followed in these workspaces.

 

 

 Summary




 Safe Operating Procedure Controlled Document

OVERVIEW

​This safe operating procedure documents procedures for educational workshops and science department labs.


KEY LINKS


 
Manitoba Education Science and Safety: A Kindergarten to Grade 12 Resource Manual for Teachers, Schools and School Divisions


KEY COMPLIANCE INDICATORS

 

  • RETSD has a workplace safety and health program for educational spaces that could be considered workspaces for students.


DOCUMENT NUMBER:

 

WSHMS-01-SOP-001-04


 

PURPOSE


To establish divisional expectations and standards regarding a vocational industrial arts and technologies classroom and lab safety programs at River East Transcona School Division (RETSD) that meets or exceeds all municipal, federal and provincial legislated workplace safety and health program requirements.

A vocational industrial arts and technologies classroom and lab safety program must be defined and documented for compliance as part of Element 2, identify and control hazards and emergencies, for the effective development and implementation of a workplace safety and health program under Manitoba legislation.

 

SCOPE


This safe operating procedure applies to all RETSD worksites that have Industrial Arts/Vocational/Home Economics labs in the facility. This applies to both staff and student workers in these areas.

 

RESPONSIBILITY

 

By Facility

This safe operating procedure shall be implemented and applies to all RETSD facilities with industrial arts, and vocational workshops.

 

This safe operating procedure shall be implemented and applies to all RETSD facilities with chemistry, biology, fine arts and home economics laboratories.

 

By Stakeholder

This safe operating procedure shall be implemented and applied to all RETSD staff and student workers that perform work in the labs specified.

 

Contractors

This safe operating procedure shall be implemented and applied to all RETSD contractors performing work in the labs specified herein. Contractors must also abide by all provisions of the Safe Work Permit process.

 

Laboratory Safety Rules and Regulations Enforcement


Enforcement of laboratory safety rules and regulations is the responsibility of the facility-area supervisor (i.e. teacher or equivalent) or person in charge.

The first contact for safety concerns or incidents should always be the immediate supervisor, teacher or person in charge. The supervisor, teacher or person in charge, with the assistance of other workers, can best implement a corrective action to an unsafe situation.

This consolidated list of lab safety and health rules and regulations is not exhaustive in scope. It is intended to highlight key safety considerations. Please refer to any lab specific safety rules lists as applicable.

Worker failure to comply with lab safety rules and regulations can result in discipline, up to and including termination of employment.

 

LAB SPECIFIC SAFETY PROGRAM


Delimitations of Laboratory Facility

All workshops and labs should have:

  • The perimeter of the lab space, including outside lot facilities and outbuildings, if applicable, clearly defined.

  • Clearly identified and designated person entry points to both outside yard facilities, if applicable, and indoor lab facilities.

  • Clear signage at each entry point communicating to all that they are entering a working lab facility, that a working lab facility is considered a workplace from a workplace safety and health perspective, and that all workplace safety and health rules, procedures and safe codes of behavior must be followed at all times.

 

Pedestrian Traffic Control

All labs should have:

  • Clear signage indicating any personal protective equipment that must be worn by all people entering the workspace while the lab is in operation (eye, hearing, foot protection etc.) as well as where PPE is not required within the delimitated lab space (i.e. classrooms, change facilities, offices, safe walk zone etc.).

  • A designated person control point that does not allow a person to enter the facility and into the active workspace without first being acknowledged and accounted for by people in charge or designates.

  • Signage at the control point that indicates safe walk zones through working lab facilities and the requirement for people to stay within those zones when walking through the facility.

 

Worker Traffic Control

All labs should have:

  • Clear signage indicating any personal protective equipment that must be worn by all workers at all times when the lab is in operation (eye, hearing, foot protection etc.) as well as where PPE is not required within the delimitated lab space (i.e. classrooms, change facilities, offices, safe walk zone etc.).

  • A designated worker control point that does not allow a person to enter the facility and into the active workspace without first being acknowledged and accounted for by people in charge or designate.

  • Under no circumstances are student workers allowed to work unsupervised in labs.

 

Divisional Safety Policy Access

All labs should have:

  • Physically observable in the workplace: a copy of the divisional workplace safety and health policy posted in a prominent location in the lab facility.

 

Safety Rules Administration

All labs should have:

  • Physically observable in the workplace: a copy of the divisional general workplace safety and health rules posted in a prominent location in the lab facility which all workers are expected to follow at all times.

  • A set of lab and process specific workplace safety and health rules posted in a prominent location in the lab.

Supervisors, Teachers or Other People in Charge should:

  • Review, Communication, Awareness and or Training: maintain objective evidence records/documentation that the general and lab specific safety rules have been reviewed with individual student workers and other workers and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division. Properly constructed safety management records would prove that a specific activity was conducted with a specific individual on a specific date and or time.

  • Knowledge Assessment and Observed Behaviors: maintain objective evidence records/documentation that the rules have been understood and or demonstrated by the individual student worker or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division. Properly constructed safety management training records would prove that a specific task or safety information was understood by the individual (knowledge testing questions) and or desired behavior demonstrated according to information of procedure (situation/behavioral based questions, actual hand on practical skill observation according to a procedural checklist, other) with a specific individual on a specific date and or time.

  • Enforcement: maintain objective evidence records/documentation that show that the general and lab specific safety rules have been consistently enforced for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division. Properly constructed safety management enforcement records would prove that an individual was observed not following safety procedure, was given direction for correcting the behavior, and was given the consequences (i.e. progressive discipline tracks) for further failure to follow safe procedures. Teachers are encouraged to promote positive safety discipline activities whenever possible, and to recognize and praise proper demonstration of safe procedures (i.e. catch somebody doing something right and reward that behavior).

  • Implementation, Continuous Improvement and Review: maintain objective evidence records that show that the general and lab specific safety rules have been consistently reviewed and refreshed on a periodic basis, as reasonable and practicable, for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division. Properly constructed safety management implementation, continuous improvement and review records would prove that a specific implementation and continuous improvement activities were conducted with a specific individuals or groups over a specific or ongoing time frame.

 

Workplace Safety and Health Committee Awareness

All labs should have:

  • Physically observable in the workplace: a copy of the divisional and or site general workplace safety and health committee meeting minutes posted in a prominent location in the lab facility which all workers can access and read.

Supervisors, Teachers or Other People in Charge should:

  • Review, Communication, Awareness and or Training: maintain objective evidence records/documentation that the existence and general operations of workplace safety and health committees have been reviewed with individual student workers and other workers and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division. Properly constructed safety management records would prove that a specific activity was conducted with a specific individual on a specific date and or time.

  • Knowledge Assessment and Observed Behaviors: maintain objective evidence records/documentation that general operations of workplace safety and health committees are understood and or demonstrated by the individual student worker or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division. Properly constructed safety management training records would prove that a specific task or safety information was understood by the individual (knowledge testing questions) and or desired behavior demonstrated according to information of procedure (situation/behavioral based questions, actual hand on practical skill observation according to a procedural checklist, other) with a specific individual on a specific date and or time. It is advised that student workers be included in some way in the operations of the workplace safety and health committees at RETSD workplaces.

  • Enforcement: maintain objective evidence records/documentation that show that the general operations of workplace safety and health committees have been consistently supported for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Implementation, Continuous Improvement and Review: maintain objective evidence records that show that the general operations of workplace safety and health committees have been consistently reviewed and refreshed on a periodic basis, as reasonable and practicable,  for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division. Properly constructed safety management implementation, continuous improvement and review records would prove that a specific implementation and continuous improvement activities were conducted with a specific individuals or groups over a specific or ongoing time frame.


Facility Safety Inspections and Audits

All labs should have:

  • Physically observable in the workplace: a copy of the divisional and/or site committee facility inspection and audit forms in the lab facility which all workers can access.

Supervisors, Teachers or Other People in Charge should:

  • Review, Communication, Awareness and or Training: make students aware facility inspection and audit processes within RESTD, and if they have any safety concerns, to report their concerns immediately to the teacher or person in charge of the lab, so that, if necessary, their concern or incident may be reviewed by the safety committees through the teacher as reporter and committee liaison.

  • Knowledge Assessment and Observed Behaviors: maintain objective evidence records/documentation that the facility inspection and audit procedures have been reviewed with individual student workers and other workers and that workers can correctly apply the rules and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division. It is advised that student workers be included in some way in facility inspection and audit processes at RETSD workplaces.

  • Enforcement: maintain objective evidence records/documentation that show that facility inspection and audit procedures have been consistently executed, enforced or adhered to for facilities and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Implementation, Continuous Improvement and Review: maintain objective evidence records that show that the facility inspection and audit procedures have been consistently reviewed and refreshed on a periodic basis, as reasonable and practicable, for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

Emergency Preparedness and Response Awareness

All labs should have:

  • Physically observable in the workplace: a copy of the evacuation plan map displayed in a prominent location in the lab as required through the fire safety plan for the facility.

Supervisors, Teachers or Other People in Charge should:

  • Review, Communication, Awareness and or Training: make students aware of all applicable emergency evacuation and emergency response procedures for the lab and that they are expected, as student workers, to report all emergency situations to the teacher or person in charge of the lab immediately.

  • Review, Communication, Awareness and or Training: maintain objective evidence records/documentation that applicable emergency evacuation and emergency response procedures for the lab have been reviewed with individual student workers and other workers and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division. Properly constructed safety management records would prove that a specific activity was conducted with a specific individual on a specific date and or time.

  • Knowledge Assessment and Observed Behaviors: maintain objective evidence records/documentation that applicable emergency evacuation and emergency response procedures for the lab have been understood and or demonstrated by the individual student worker or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Enforcement: maintain objective evidence records/documentation that show that applicable emergency evacuation and emergency response procedures for the lab have been consistently enforced or adhered to for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Maintain objective evidence records that show that applicable emergency evacuation and emergency response procedures for the lab have been consistently reviewed and refreshed on a periodic basis, as reasonable and practicable, for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Implementation, Continuous Improvement and Review: maintain objective evidence records that show that the emergency evacuation and emergency response procedures have been consistently reviewed and refreshed on a periodic basis, as reasonable and practicable, for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.


First Aid Awareness

All labs should have:

  • Physically observable in the workplace: at a minimum, a fully stocked first aid kit that meets the provincial requirements for a worker per shift population equal to the highest number of lab workers in a class. A material content inventory list should be contained on or in the kit.

  • Physically observable in the workplace: a list of qualified first aiders posted in a prominent place in the lab and information on how to contact them in an emergency situation.

  • Physically observable in the workplace: a record log of first aid materials used from a first aid kit to make restocking easier when required as compared to the original inventory.

  • Physically observable in the workplace: a record log as to when first aid kit inventories have been taken and restocking has occurred.

Supervisors, Teachers or Other People in Charge should:

  • Review, Communication, Awareness and or Training: make students aware of the location of the first aid kit and the requirement to report any first aid incidents to the teacher or person in charge of the lab immediately.

  • Review, Communication, Awareness and or Training: make students aware that only trained certified first aiders or custodial staff is to handle and clean up blood and bodily fluids.

  • Knowledge Assessment and Observed Behaviors: maintain objective evidence records/documentation that first aid procedures for the lab have been reviewed with individual student workers and other workers and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Knowledge Assessment and Observed Behaviors: maintain objective evidence records/documentation that first aid procedures for the lab have been understood and or demonstrated by the individual student worker or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Enforcement: maintain objective evidence records/documentation that show that first aid procedures for the lab have been consistently enforced or adhered to for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Knowledge Assessment and Observed Behaviors: maintain objective evidence records that show that first aid procedures for the lab have been consistently reviewed and refreshed on a periodic basis for individual student workers or other worker, as far as reasonably practicable, and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Implementation, Continuous Improvement and Review: maintain objective evidence records that show that the emergency evacuation and emergency response procedures have been consistently reviewed and refreshed on a periodic basis, as reasonable and practicable, for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

 

Fire Safety Awareness

All labs should have:

  • Physically observable in the workplace: the required number and type of fire extinguisher for the space.

  • Physically observable in the workplace: an inspection log tag on the extinguisher to document fire extinguisher inspection by vendor.

  • Physically observable in the workplace: at least two exits to the outside in case of emergency evacuation, and that aisles and entrances are kept clear of any obstructions.

Supervisors, Teachers or Other People in Charge should:

  • Review, Communication, Awareness and or Training: make students aware of the location of emergency pull stations and the fire extinguishers and the requirement to report any fire incidents to the teacher or person in charge of the lab immediately.

  • Review, Communication, Awareness and or Training: demonstrate the proper use of ABC Type fire extinguishers (i.e. PASS: Pull pin, Aim at base of fire, Squeeze handle, Sweep side to side) and communicate that instructors and people in charge are responsible for using fire extinguishing equipment. Report all fires in the lab to the teacher or person in charge.

  • Review, Communication, Awareness and or Training: maintain objective evidence records/documentation that fire safety procedures for the lab have been reviewed with individual student workers and other workers and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Knowledge Assessment and Observed Behaviors: maintain objective evidence records/documentation that fire safety procedures for the lab have been understood and or demonstrated by the individual student worker or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Enforcement: maintain objective evidence records/documentation that show that fire safety procedures for the lab have been consistently enforced or adhered to for individual student workers or other worker and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

  • Implementation, Continuous Improvement and Review: maintain objective evidence records that show that fire safety procedures for the lab have been consistently reviewed and refreshed on a periodic basis for individual student workers or other worker, as far as reasonably practicable, and keep all such records in an organized manner so they can be accessed promptly in the workplace upon request of an internal safety auditor or representative from the provincial Workplace Safety and Health Division.

 

Workshop and Lab Specific Safety Orientation and Review

Student Workers in labs should be provided safety orientation that at a minimum includes:

"new student worker" means a worker who:

  • is new to the workplace;
  • is moved from one area of a workplace to another area of the workplace that has different processes or hazards;
  • is relocated to a different workplace that has different processes or hazards; or
  • is returning to the same workplace but the processes or hazards in the workplace changed while the worker was away.

RETSD shall ensure that when a new student worker begins work in a workplace, the student worker is given both a general safety and health orientation and one specific to the lab or workspace.

The following topics, at a minimum, will be included in the student worker's orientation:

  • the employer's and student worker's rights and responsibilities under the Act and applicable regulations;
  • the name and contact information of the new stident worker's supervisor;
  • the procedure for reporting unsafe conditions or incidents at the workplace;
  • the procedure for exercising the right to refuse dangerous work at the workplace;
  • contact information for the safety committee or the representative, as applicable;
  • any policies, programs and safe work procedures that the employer is required to develop pursuant to the Act and applicable regulations that apply to the work to be done by the student worker;
  • the hazards to which the student worker may be exposed and the control measures undertaken to protect the student worker;
  • the location of first aid facilities, means of summoning first aid and procedures for reporting illnesses and injuries;
  • emergency procedures;
  • identification of prohibited or restricted areas or activities;
  • any other matters that are necessary to ensure the safety and health of the student worker while at work.

RETSD shall keep records of all orientations provided to new workers.

 

COMMUNICATION


A combination of hard-copy postings, distributions and electronic posting will be used to communicate safety and health program information within RETSD.

 

TRAINING


All stakeholders shall be trained to their required level of involvement in the WSHMS to become familiar with its structure, organization, and how to look up and access information both electronically and in hard copy form through:

•         New employee orientation, employee manuals or employment information packages.

•         Return to work or remedial programs, as required on an individual basis.

•         Planned ongoing training through team meetings, individual coaching or other methods as developed or adopted.

 

IMPLEMENTATION AND MONITORING


Ultimately, the superintendent shall be responsible for the sustainability of the WSHMS, and shall enforce compliance to standards at a divisional level.

Workplace safety and health management system compliance shall be managed through the application of performance management and progressive discipline policies and procedures.

Worker failure to comply with provisions of the RETSD safety program may lead to discipline, up to and including discharge from employment and / or other remedies available at law.


REFERENCES


Manitoba Workplace Safety and Health Act or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation Part 02 – General Duties

 

Manitoba Workplace Safety and Health Program Element 01 – Safety Policy and Management Commitment

 

All other associated and applicable workplace safety and health management system documents




 Document Control

A. System
RETSD Quality Management System
B. System ID
​QMS-000004
C. Sector
​Workplace Safety and Health Management System
D. Sector ID
​WSHMS-01-SOP-001-04
E. Domain
​Public
F. Repository
​Divisional SharePoint Website
G. Audience
​All Staff
H. Status
​Current
I. Title:
Workshop and Laboratory Safety
J. Format
​HTML
K. Type
​Safe Operating Procedure
L. Tags

M. Origin
​2010-08-31
N. Reviewed

O. Revised
P. Owner
​Manager, Workplace Safety and Health and Administrative Services
Q. Owner Email
​safetyofficer@retsd.mb.ca
R. Primary Approval
​Divisional  Workplace Safety and Health Committee
S. Department Approval
​Director of Human Resources
T. Senior Administration  Approval
​Assistant Superintendent - Human Resources 
U. Board Approval
​GBG Workplace Safety and Health
V. Notes

W. Scheduled Review

X. File Address
Y. User Defined 1

Z. User Defined 2