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River East Transcona School Division
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Worker Safety Handbook

 Abstract

Workers need a general reference regarding the workplace safety and health program. This handbook is intended to provide this basic information regarding safety and health to all staff.

 

 

 Summary

  • RETSD has a worker safety handbook that addresses safety and health general guidelines and expectations for all workers, with additional information available and how to access additional information.



 Safe Operating Procedure Controlled Document

OVERVIEW

This safe operating procedure handbook documents safety and health procedures and best practices for employees in a condensed document format.


KEY LINKS

Superintendent's Safety Message Video Link


KEY COMPLIANCE INDICATORS

 

  • RETSD has a workplace safety and health handbook available to all workers and stakeholders.

  • The safety handbook supports in greater detail the safety and health rules consolidated.

  • The Superintendent's Foreword supports senior management commitment to safety and health in the organization.

 

SAFE OPERATING PROCEDURE


SUPERINTENDENT'S FOREWORD

 
River East Transcona School Division (RETSD) is committed to providing a safe and healthy place for all workers and stakeholders that attend our facilities. Our divisional workplace safety program is based on the following principles:

  • Safe work and safe workplaces are everyone's responsibility.

  • Working safely is a condition of employment for employees of the division, and an expectation of all stakeholders that perform work at RETSD facilities.

  • Workplace injuries are caused and are therefore preventable.

  • Since workplace injury is preventable, then safety incidents must be investigated to determine the cause(s).

  • When the cause(s) of incidents are determined, reasonable and practicable corrective actions must be implemented to prevent re-occurrence.

  • Training workers to work safely is essential to successful operation of our school division.

  • Employee wellness activities are encouraged by the division as part of healthy lifestyle initiatives.

Our workplace safety program objectives for the school division are simple. We strive to eliminate all instances of:

  • fatalities

  • serious injuries

  • serious incidents

  • diseases caused by our work environments

  • unplanned and/or uncontrolled discharges of hazardous materials to the environment

All workers have the right to have safety and health information accessible in the workplace. This handbook is a guide to help make workers aware of the following:

  • what the safety and health responsibilities are for different worker groups in divisional workplaces

  • why the requirements and standards are in place and the importance of meeting them from an educational workplace operational perspective

  • a quick reference of critical safety and health information that all workers need to know

  • references regarding where to find additional information regarding safety policies, procedures or programs

On behalf of the board of trustees, I wish all divisional workers continued success in achieving and maintaining a safe and healthy workplace.

 

Kelly Barkman
Superintendent
September 1, 2010

 

Superintendent's Safety Message Video Link

 

ACKNOWLEDGEMENTS

 

The Safety and Health Office would like to acknowledge the contributions of the following stakeholder groups toward the content review of this worker handbook:

 

  • Divisional Workplace Safety and Health Committee

  • Superintendents Department

  • Kildonan-East Site Safety and Health Committee

  • Murdoch MacKay Site Safety and Health Committee

  • Site Safety Teams (Administrators, Safety Representatives, Head Custodians)

  • Vocational and Industrial Arts Instructors and Consultants

  • Physical Education Instructors and Consultants

  • Music Education Instructors and Consultants

  • Student Services Educational Resource Consultants

  • Other or individual workers concerned

 
Thank you for helping make this safety handbook a valuable resource for all workers and stakeholders in our division.

 

Mike Myles
Director of Human Resources
September 01, 2010

 

Leonard Zdrill
Safety and Health Officer
September 01, 2010

 

SERIOUS INJURY OR INCIDENT PROCEDURE


*ATTENTION*

ADMINISTRATORS, SUPERVISORS, MANAGEMENT, PEOPLE IN CHARGE

 
If a division administrator or person in charge directs any worker to a hospital or medical facility and/or engages emergency services for any reason:

 
1.   Respond to bring the situation under control. Ensure safety of people first, and then address minimizing property loss where safe to do so. Initiate evacuation, hold and secure, and lockdown procedures appropriate to the situation, if necessary.

2.   Ensure any injured people receive the care they require from first aiders, medical responders, or both.
 
3.   Secure the scene personally or ensure that the scene is secured by designates. Do not disturb the scene unless it is required to free an injured person or if leaving the scene the way it is will cause danger to any other person. (Use materials and supplies from facility emergency response kits provided if appropriate to do so)
 
4.   Call the River East Transcona School Division safety and health officer at 204.471.5693 as soon as reasonably possible after initial response to report the incident. The safety and health officer will make any required contacts with the provincial Workplace Safety and Health Division and the divisional safety committee incident response team.
 

WORKPLACE SAFETY AND HEALTH COMMITTEES


All committee member listings, meeting schedules and minutes are posted on the workplace safety and health bulletin boards at each facility.

Safety concern resolution process for all workers:

  1. Report all safety concerns to your supervisor or person in charge first to give them a chance to respond and correct the concern.

  2. Consult with your workplace safety committee members and/or site teams as required or as desired to discuss safety concerns and potential solutions.

  3. Remember, you have the right and responsibility to participate in workplace safety and health in your workplace.

Site teams and site committees, where applicable, are responsible for the following:

  • receiving safety incident reports at the local level, and forwarding completed reports to the safety and health office

  • coordinating safety concern or incident responses, investigations, and developing corrective action plans as required

  • liaising with safety and health office on serious incidents, dangerous occurrences, and any contact with the provincial Workplace Safety and Health Division

  • managing corrective action plan activities and monitoring effectiveness

  • conducting regular inspections and managing the safety audit and associated action plans for the facility or department

 

Safety Committees Link

 

SAFETY FOR ALL WORKERS


Worker Safety Handbook Use and Administration

 

Distribution

All workers will receive information on where to access the worker handbook in the workplace as part to New Worker Orientation and Review.

 

Accessibility

All workers have access to the handbook posted electronically on the Workplace Safety and Health Management System website and in hard copy in Workplace Safety Program Stations at each facility.

 

Worker Rights and Responsibilities

 

Worker Rights

  • Know and understand the safe work procedures to perform assigned tasks and potential hazards in the workplace.

  • Participate in workplace safety and health initiatives and programs.

  • Refuse dangerous work if they truly believe the work to be dangerous to their safety and health, or the safety and health of another worker or person.

 

Right to Refuse Dangerous Work Procedure


Step 1 of 3

  • Any worker presented with or observing dangerous work should stop the work, report their concern immediately to a supervisor. The supervisor shall call the River East Transcona School Division safety and health officer to report the work refusal. The River East Transcona School Division safety and health officer will in turn call the chairperson of the divisional workplace safety and health committee to report that a work refusal has been received.

  • At this point, the worker and/or the worker raising the concern and the supervisor(s) involved must attempt to resolve the concern. The supervisor that assigned the work shall determine, based on the information provided, if the situation is hazardous or dangerous. At this step, engaging the services of an available site safety team representative (worker representative) or designate is required.

  • If the supervisor determines it is dangerous work based on the information provided, they will stop the work immediately until a solution can be reached to eliminate the dangerous situation. If a hazardous situation exists, the supervisor will exercise their discretion to decide if work activities should stop during the work site inspection, or if work should be allowed to continue as the inspection and any corrective measures are introduced.

  • If the supervisor determines that there is no danger or hazard, they will state their position to the reporting worker and site safety representative (worker representative).

  • If the worker refusing still believes the work is dangerous, proceed to Step 2.

 

Step 2 of 3

 

  • If the supervisor, worker and site safety representative cannot resolve the concern, the divisional safety incident response team must be called to inspect the workplace and to resolve the situation.

  • If the dangerous condition is not adequately remedied after the inspections, proceed to Step 3.

 

Step 3 of 3

 

  • Any of the persons present during the inspection in Step 2 may notify a provincial safety and health officer of the refusal to work and the reasons for it. The provincial workplace safety and health officer will investigate the matter and decide whether the job situation or task the worker has refused constitutes a danger to the safety or health of the worker or any other worker or person at the workplace. The officer will provide a written decision to the refusing worker, each co-chairperson, or the representative and the employer.

 

Worker Responsibilities

  • Spot work processes or conditions that appear hazardous.

  • Report work related safety concerns, incidents or injuries, dangerous conditions and work refusals immediately or as soon as reasonably practicable to a supervisor or person in charge.

  • Actively participate in workplace safety training when required.

  • Always perform work using safe and approved methods. Do not attempt to perform work for which training and/or authorization has not been provided.

  • Keep up to date and informed about safety and health in the workplace.

  • Ask for safety and health information or assistance when in doubt as to the correct or proper procedures.

  • Take reasonable care to protect the safety and health of themselves or other persons.

  • At all times, when the nature of the work requires, use all devices and wear all articles of clothing and personal protective equipment designated and provided for worker protection by the employer.

  • Consult and co-operate with the workplace safety and health committee.

  • Consult and co-operate with the worker safety and health representative.

  • Comply with the workplace safety and health act and the RETSD safety program.

  • Co-operate with any other person exercising a duty imposed by the workplace safety and health act and the RETSD safety program.  


Supervisors and People in Charge (Management)

 

Every supervisor shall so far as is reasonably practicable:

  • take all precautions necessary to protect the safety and health of a worker under his or her supervision.

  • ensure a worker under his or her supervision works in the manner and in accordance with the procedures and measures required by the workplace safety and health act and the River East Transcona School Division safety program.

  • ensure a worker under his or her supervision uses all devices and wears all clothing and personal protective equipment designated or provided by the employer or required to be used or worn by the workplace safety and health act and the River East Transcona School Division safety program.

  • advise a worker under his or her supervision of all known or reasonably foreseeable risks to safety and health in the area where the worker is performing work.

  • co-operate with any other person exercising a duty imposed.

  • comply with the workplace safety and health act and the River East Transcona School Division safety program.  
      

Workers (Including Student Workers)

 
Generally, students are considered workers, and therefore are covered under the River East Transcona School Division safety and health program rules and regulations including, but not necessarily limited to, the following circumstances:

  • actively participating in a work experience practicum, regardless of worksite

  • actively participating in classroom laboratory training in schools as part of industrial arts training, vocational training, chemistry studies and training or any other situation where students are performing work as per the worker definition
      

Contractors

 
Every contractor shall ensure, so far as is reasonably practicable:

  • when involved in work on a construction project that has a prime contractor, advise the prime contractor of the name of every employer or self-employed person with whom the contractor has contracted to perform work on the project

  • co-operate with any other person exercising a duty imposed by the workplace safety and health act and the River East Transcona School Division safety program

  • comply with this, the workplace safety and health act and the River East Transcona School Division safety program

 

Dealing with Provincial Workplace Safety and Health Department Inspectors


During the Inspection

  1. Meet the inspector in a professional manner and ask for the purpose of the visit. The inspector should indicate that it is either a routine inspection or an inspection for cause.

  2. Call the Safety and Health Officer @ 204.471.5693 to notify.

  3. The site safety team should accompany the inspector during the investigation and record the inspector's observations, comments, tests, measurements, sketches, and photographs. Note all activities of the inspector.

  4. The safety and health officer will assist with the notetaking for the inspection, if available to do so. 

  5. Co-operate with the inspector, but when in doubt call or defer to the safety and health officer.

  6. Any person being questioned by an inspector has the right to have counsel present and the right to remain silent.

  7. Do not make statements of any kind unless you know it to be fact. If you are not sure about the answer to an inspector's question, state that you do not know for sure.

  8. Refrain from bringing up grievances not subject to the inspection. Use internal safety concern reporting mechanisms to address these issues outside of an inspector's visit.

  9. Always be truthful. Never attempt to obstruct or mislead an inspector.

  10. Ensure inspectors wear the appropriate personal protective equipment when in areas that require personal protective equipment to be worn.

  11. Accept all reports, tickets, orders, without comment.

 

Following the Inspection

  1. Ensure all notes, tickets, orders, police reports are forwarded to the administrator, and then to the safety and health officer.

  2. Administrators, along with the site safety team, should promptly develop an action and corrective action plan to address issues documented in the inspection. The safety and health officer must be involved in this process.

  3. The safety and health officer will document and handle all reports on compliance with the workplace safety and health division.

  4. Complete and implement all corrective action plans in a timely manner, through to compliance issued by the workplace safety and health division.


Safety Reporting Forms


Reports of safety related concerns, incidents or injuries must be made directly to your management representative supervisor or person in charge, verbally first if reasonable and practical to do so in the circumstances and in writing, whichever is appropriate to the circumstances. Follow direction from your administrator.

Use Employee Connect Incident tab for filing written workplace safety concern or incident reports.

 

River East Transcona School Division Safety Policy

 

The purpose of the divisional safety policy is to state River East Transcona School Division's:

  • workplace safety and health philosophy and commitment

  • safety program objectives

  •  general responsibilities for management, supervision and workers regarding training, incident reporting, investigation and injury management

 

GBG-Workplace Safety and Health Board Policy Link

 Safety and Health Rules

 
The safety and health rules consolidated are a list of safety and health rules that must always be observed by all workers while on site at River East Transcona School Division facilities.
 

RETSD Safety and Health Rules Consolidated Procedure Link

 

Safety Risk Assessment Basics (SAFE)


S - Guidelines for spotting a hazard (hazard awareness and recognition)

  • Become familiar with your work environment and safe work procedures associated with your job tasks.

  • If you notice something out of place in your workplace or if you observe a condition or activity that is outside of known safe procedures, question it to fellow workers and report it to your supervisor or person in charge.

  • If you experience an unexpected outcome or negative side effect while performing a job task, don't just automatically attribute it to a rare, maybe one-off, uncontrollable, freak accident or occurrence. Think critically about the situation, discuss it with co-workers doing the same work, and report the incident or concern to your supervisor or person in charge.

  • Supervisors and people in charge must acknowledge and respond to incidents reported and conduct investigations to determine root causes.

A - Guidelines for assessing risk (hazard assessment)

  • Ask yourself, as far as reasonable and practicable, "If nothing were changed in the condition of activity, is there anything bad that could happen, like a person getting hurt in any way or significant damage to property?" This is determining if a risk exists.

  • If a risk exists, ask yourself, as far as reasonable and practicable, "If something bad were to happen, how serious would the injuries and loss be?" This is determining the potential severity of an identified risk.

  • If a risk exists, ask yourself, as far as reasonable and practicable, "If no action were to be taken given the way things are now, how likely would it be for a bad thing to happen? Is it pretty much guaranteed to happen, or is it a stretch to think it could ever really happen? What are the chances of it happening today, this week, next month, or within the next 20 years?" This is determining the probability of an incident occurring or re-occurring

F - Guidelines for finding a safer way (hazard control)

  • Ask yourself, as far as reasonable and practicable, "Does this task absolutely need to be done using the current procedure, equipment and materials or can the work results be accomplished in another way using other safer tools, equipment or methods?" This is called task or hazard elimination through avoidance or substitution. Material substitution is substituting a less hazardous material in place of a more hazardous material, thereby reducing or eliminating risk.

  • Ask yourself, as far as reasonable and practicable, "If the task is valid and needs to be done in this way as there is no other way to do it, is there a way that we can make changes to equipment or facility to reduce or eliminate the hazard?" This is called implementing engineering controls. Engineering controls are generally the best strategy for hazard elimination and control (prevention at the source and along the path to the worker), but are sometimes impractical solutions due to overall cost, poor cost benefit returns if there are other options available, unfavorable time to implement or responsiveness factors.

  • If engineering controls are not reasonable or practicable at the present time or ever under the circumstances, ask yourself, "If engineering controls are not an option at the present time, is there a way that we can adjust the way we do the work or safe work procedure to eliminate or reduce the hazard?" This is called implementing procedural controls. Procedural controls are only effective to the degree that a worker is trained to perform them and the human factor limitations around following and consistently executing safe work procedures. Always discuss procedural control changes with your supervisor or person in charge and ensure that job hazard analysis and safe work instructions are revised to reflect the changes made.

  • If engineering controls are not reasonable or practicable at the present time and procedural controls do not effectively control or sufficiently address the hazard, ask yourself, "Is it reasonable, practicable, and necessary to provide the worker personal protective equipment to reduce and eliminate the hazard?" This is called implementing personal protective equipment (PPE) controls (at the worker). PPE programs should be set as required by occupational task and as a last resort after first considering task elimination, engineering controls and procedural controls.

E - Guidelines for continuously improving workplace safety (every day)

www.safemanitoba.com

 

Working Alone or In Isolation


Working alone or in isolation means that a worker is either:

  • the only person physically at a site or facility (i.e., alone)

or

  • physically isolated from other workers in a manner that does not allow the worker to be sufficiently monitored for safety purposes (i.e., isolated)

 
No worker shall be allowed to work alone or in isolation without a proper working alone plan and monitoring system in place.

Student workers should never be allowed to work alone or in isolation at any River East Transcona School Division facility, as student workers always require supervision when performing work. 

If workers at any time have questions or concerns about working alone or in isolation in their specific facility, department or occupational tasks please discuss and obtain clarification with your immediate supervisor or person in charge prior to conducting a working alone or in isolation session.

 

Employee Wellness and Employee Assistance Program

 
Employee wellness refers to any programs conducted by an organization to raise awareness and promote healthy lifestyles. Employee health and extended health coverage varies by employee group and covers health and wellness proactive treatments. River East Transcona School Division also provides an employee assistance program (EAP) for all employees. 
 

Employee Health and Wellness Link

 

Visitor Safety

 
Each facility or department must have a visitor safety plan. Workers need be trained in site or department-specific visitor safety procedures in order to help manage visitors to a facility and to help keep them safe.

If you have questions or concerns regarding visitor safety procedures at your facility, speak to your supervisor or person in charge.

 

Visitor Safety Safe Operating Procedure Link


Security

 
Security at River East Transcona School Division facilities means that divisional management takes all reasonable and practical actions to ensure that people and property are protected against injury or loss.

  • No unauthorized people are allowed in a River East Transcona School Division building, or on River East Transcona School Division property, after a designated time in the evening to a designated time the next morning. Appropriate signage should be prominently displayed around the perimeter of the site.

  • No authorized suppliers, visitors or contractors shall be unaccompanied or unsupervised, as far as reasonably practicable, while on site. Authorization and identification shall be administered through the general office check point or other designated point.

  • All staff, visitors, contractors and suppliers shall be positively and visibly identified while on premises.

  • Only one set of entrance doors should be kept unlocked allowing general public access to facilities during regular school hours

  • If staff observes a person that is unfamiliar and without an identification badge, they should confront the person and see if they can guide them to the appropriate secure point for sign-in and proper processing.

  • Laptops should be secured with security cables, and wherever possible. Locking offices when unattended is recommended.

  • Employees should lock their computer screens when not at their desks. This will help prevent any unauthorized use of a computer while under the employee's login ID.

  • In locker and change rooms, employees with lockers are encouraged to supply a personal lock to secure their belongings for those with lockers. Never store valuables in open areas.

  • Office employees are encouraged to close and lock office doors when not in their offices. Staff at cubicles are asked to keep valuables out of site or locked in cabinets. Confidential information should be kept in a secure manner.

  • All facility sites should have posted signs, barriers or both that clearly communicate to a person that they are entering school/facility property.

  • All external doors and windows must be secure and in good condition.

  • All security and fire alarm systems must be working and properly monitored.

  • All egress equipment to facility rooftops must be secured against unauthorized use.

  • No natural ladders should be easily constructed to access rooftops.

  • All equipment located outside facilities should be properly secured by barriers, where applicable.

  • There should be no obstructions and natural hiding spaces created by trees or other landscaping infrastructure.

  • All designated walkways and entry points must be well lit and free of obstructions.

Security Management Link


Return to Work Management

 
The return to work management program encourages injured or ill employees to return to the workplace as soon as possible after an illness or injury, in a safe manner, within their physical limitations, performing work of value, according to planned modified work tasks, schedule, or both.

Employees who seek medical treatment for work related injuries or illnesses that could affect their ability to attend work must, without undue delay, and in direct communication with their supervisor:

  • notify their medical professional that River East Transcona School Division has a return to work program

  • have the physician complete the Occupational Health Assessment Form (OHAF)

  • submit the completed OHAF to their supervisor without undue delay

Supervisors will then put together a return to work plan according to the restrictions listed in the OHAF. For further information, contact the human resources department.

 

Return to Work Program

 

Respectful Workplace

 
The River East Transcona School Division recognizes the right of all persons in its facilities to function in a respectful and safe environment. The division has both a respectful workplace policy and regulation (procedure).

GBAA- Respectful Schools and Workplaces (Employees)
GBAA-R- Respectful Schools and Workplaces (Employees)

All employees are encouraged to read the policy and regulation for details on what respectful behaviour is and how to act if they feel they have been subject to disrespectful behaviour in the workplace.

 

Workplace Violence Prevention Program

 

Violence is defined as the attempted or actual exercise of physical force against a person and any threatening statement or behaviour that gives a person reasonable cause to believe that physical force will be used against the person or his/her family.
 
Victims of workplace violence must report the incident to their immediate supervisor. If the immediate supervisor is the alleged perpetrator of the violence, they must report to their supervisor or person in charge.

 

Provisions for Pregnant or Nursing Workers

 
Workers who are nursing or pregnant should be given consideration wherever reasonable and practicable to reduce the risks and negative health exposures they face during the normal performance of their jobs. Pregnant or nursing workers should notify their supervisor or person in charge of their status and describe the hazardous work condition they would like to have accommodated. They should contact the human resources department if they require advice or assistance in evaluating and or implementing work accommodation requests.

 

Provisions for Pregnant or Nursing Workers

 

Air Quality and Ventilation

 
River East Transcona School Division shall, as much as is reasonably practicable, ensure that the workplace has appropriate air quality and is adequately ventilated, and contaminants and impurities are prevented from accumulating in the air at a workplace.

Report all air quality and ventilation concerns to your supervisor or person in charge. Supervisors or people in charge, contact the maintenance department for further assistance.

 

How to Use a Fire Extinguisher

 
P – Pull the pin
A – Aim extinguisher nozzle at base of fire
S – Squeeze the handle to ensure enough flow of extinguishing agent
S – Sweep in a side-to-side motion until fire is extinguished

 

Workplace Hazardous Materials Information System (WHMIS) and Globally Harmonized System (GHS)

 
All workers have a right to know about and understand the chemicals they work with in the workplace. Workers need to be warned and provided appropriate information on the safe handling, use and disposal of controlled products.

 

WHMIS 2015 and GHS Link

 

Material Safety Data Sheets (MSDS) and Safety Data Sheets (SDS)

 

The (Material) Safety Data Sheet (SDS) provides comprehensive information for use in workplace chemical management.

Employers and workers use the SDS as sources of information about hazards and to obtain advice on safety precautions.

The SDS is product related and, usually, is not able to provide information that is specific for any given workplace where the product may be used. However, the SDS information enables the employer to develop an active program of worker protection measures, including training, which is specific to the individual workplace and to consider any measures that may be necessary to protect the environment. Information in an SDS also provides a source of information for other target audiences such as those involved with the transport of dangerous goods, emergency responders, poison centers, those involved with the professional use of pesticides and consumers.

 MSDSonline Link

 

Manual Material Handling (Back Safety)

 
RETSD recognizes that incidents of accidents involving manual material handling, lifting and other physical efforts without the aid of mechanical lifting devices can cause serious injury to workers. Prior to lifting or moving any load, workers are expected to ask themselves the following series of questions and always take appropriate action to prevent lifting related injuries:

 

1)    Must the load be moved? If yes, proceed to question 2. If no, don't move the load.

 
2)    Must it be lifted? If yes, proceed to question 3. If no, use alternate transport method identified.

 
3)    Can it be moved mechanically? If yes, use mechanical aid. If no, proceed to question 3.

 
4)    Can the load be reduced? If yes, break the load into smaller pieces and move using techniques now appropriate from answers to questions 1, 2, and 3. If no, proceed to question 5.
 

5)    Can or should assistance be sought? If yes, obtain assistance to lift or move load safely. If no, proceed to question 6.

6)    Is the load too heavy or too bulky to lift safely? If yes, do not attempt lift and find a solution that does not put people at risk.

 
Practice proper lifting techniques when lifting manually after assessing the risk and avoidance options as per ergonomics and back safety in safety rules list.

 

5S for Safety (Workstation Organization and Cleanliness)

 
1.    Sort means that a work team or individual should to go through all items in a work area and make the following determination: Is the item necessary? If yes, then it stays in the area for the time being. If it is junk, garbage, obsolete, not necessary, or has not been touched in over 12 months, it needs to be disposed of or stored in another location out the work area.

 
2.    Set in Order means that a work team or individual should organize remaining items in the workspace so that frequently used items are closest to the point of use, and items that are less frequently used are stored at points further away from the point of use. Set in order also means to label items and new locations so that there is a place for everything and everything has a visually identifiable place to be. Tools for this task include labels, shadow boards, pictures or what the space should look like when 5S compliant, etc.

 
3.    Shine means to clean the area and all items remaining in it to like new condition. Shine will help to identify when dirt is accumulating on equipment or in a facility when it is not supposed to, providing warnings that equipment or the facility is not working correctly and may require repairs. Light surface colors help in identifying if dirt is accumulating where it shouldn't be.

 
4.    Standardize means to carry the look and feel of the labeling and other tools throughout the facility. This instills some sense of familiarity for workers when they see similar markings, labels and identification systems in all parts of a facility, making it easier to find or locate items that belong to an area.

 
5.    Sustain means to keep the area clean and organized according to the installed 5S system. Sustaining means that the benefits of the inputs expended going through the 5S to organize and clean a workspace will pay out in reduction of wastes that do not add value to the education process. Wastes include wastes of time for transportation, searching for items, rework, etc. If sustain fails, start at sort and work through the process again to sustainable levels.

 

Working in Extreme Heat or Cold

 
River East Transcona School Division shall establish and maintain thermal conditions, including air temperature, radiant temperature, humidity and air movement, in an indoor workplace that are appropriate to the nature of the work being performed.


Heat Stress Preventative Measures

 

  • Fans may be provided to move air in the hot workspaces.

  • Water is readily available at water fountains and coolers, and workers can keep water at their workstation sites.

  • Supervisors or others in charge are reminded to be aware of precaution procedures, and if possible, assign more taxing work to be done at off peak times during the workday.

  • Employees working in heat are reminded to keep hydrated by drinking cool water or other cold beverages.

  • Wear lighter clothing where possible.

  • If work needs to be performed outside in direct sunlight, take precautions to protect from UV rays (e.g., hats, loose fitting clothing).

 

Heat and Humidity Awareness 


When outside temperatures reach 27 C, supervisors, and people in charge or designates should keep track of the heat and humidity readings inside the facility. Each facility should have a thermometer and humidity gauge. Supervisors and people in charge or designates are to keep records of heat and humidity tracking, when required.

 

Extreme Cold Awareness


Most work at River East Transcona School Division is performed indoors. If work tasks take a person outside in extreme cold conditions, the following guidelines shall be used:

  • The supervisor or others in charge assigning work will assign work in extreme cold conditions in a manner that will not expose the worker to undue risk by using a combination of work exposure cycles, scheduling options, job rotation, personal protective equipment (PPE) and other methods, as applicable.

  • Workers are responsible for wearing appropriate clothing for cold conditions.


First Aid Program

 
All River East Transcona School Division facilities have qualified first aiders in the numbers required to satisfy workplace safety and health legislation and first aid kits available in numbers and style required by workplace safety and health legislation.

A first aider should be called to injury incidents to perform first aid and to manage the scene.

First aider personnel are qualified and authorized to handle blood and bodily fluid cleanup and assist custodians in the disinfection of the facility and equipment.

A list of qualified first aiders should be posted on the workplace safety and health bulletin board, at the safety program station, and at first aid storage locations.

 

Handling and Cleaning of Blood or Bodily Fluids

 
Only trained and authorized personnel may handle, clean and disinfect blood and bodily fluids at RETSD. Trained and authorized personnel are qualified first aiders and custodial staff only.
 
A first aider or custodian, (trained and authorized personnel) will do the following to protect themselves from unnecessary exposure to blood or bodily fluids:

  • put on rubber gloves and other appropriate attire to prevent fluid to contact skin

  • use approved and situation appropriate cleaning methods, tools and equipment

  • disinfect all surface areas that have encounter blood or bodily fluids

  • double plastic garbage bags, disposable towels, paper products and other waste materials used in the cleanup 

  • place sharps or other items exposed to blood or bodily fluids into puncture proof sharps containers using tongs or other tools to reduce significant exposure risk to themselves or others

  • ensure that sharps containers and waste bags are safely disposed of according to RETSD procedure

  • wash their hands with soap and water thoroughly after first removing gloves without exposing themselves to blood or bodily fluids

  • remove any clothing that may have encounter blood or bodily fluids and launder as usual

Significant exposure to blood, or body fluids where there is risk of infection, happens only in certain ways:

  • puncturing the skin with a sharp object coated with blood or bodily fluids (e.g., needle stick, razor, broken glass, scissors, knife)

  • splashing blood onto mucous membrane (eyes, nose, mouth)

  • splashing blood onto non-intact skin (e.g., abrasion, eczema, other damaged skin)

If a worker believes that they have been significantly exposed to potential bloodborne pathogens, they must report the incident immediately to their supervisors and follow incident reporting procedures.

Job Hazard Analysis and Safe Work Procedures

 
Job hazard analysis and safe work procedures are essential safety training for workers. River East Transcona School Division's program is currently under review and is being developed. Essential requirements and expectations for job hazard analysis and safe work instructions documentation are as follows:

·           Hazards must be identified.
·           Personal protective equipment required for the task must be identified.
·           Setup and pre-operational inspection instructions must be listed.
·           Safe operating steps must be listed.
·           Safe shut down instructions must be listed.
·           Lockout instructions for powered equipment must be listed, if applicable.
·           Internal inspection and operator maintenance tasks must be identified, if applicable.
·           External inspection and maintenance schedules should be established.

 

SAFETY FOR OFFICE, LIBRARY AND SCHOOL CLASSROOM WORKERS


Office and Classroom Safety

 
Offices and standard classrooms make up the majority of our workspaces in schools. Having a plan to manage safety and health considerations in these spaces makes sense in our school environment.


Entrances and Exits, General Considerations
  
Ensure that entrances and exits remain uncluttered by clothing, supplies, coats, boots, etc.

  • Keep at least one meter around the door free of any furnishings, file cabinets, desks etc. that could cause issues when evacuating a room.

  • Refrain from posting combustible materials on doors or around door frames. Keep paper to an absolute minimum in the entrance/exit doorway area.

  • Avoid having racks or other items protruding into the entrance/exit space to prevent collisions between people and the stationary objects.

  • Avoid storing equipment, bins or materials in vestibule entrances/exits.
     

Hallway Storage Considerations

  • Ensure the area around entrances and exits going into hallways remains uncluttered by clothing, supplies, coats, boots, etc.

  • If there is hallway storage of clothing, ensure it is neat and tidy with a minimum of belongings stored on the floor (i.e., make full use of clothing hooks, boot racks, etc.)

  • Do not store classroom materials in hallways. Use designated storage space inside the classroom.

  • Ensure postings in hallways are secured on all four corners.

  • No more than five per cent of wall area in corridors should be covered with decorative, combustible materials.

 

Hallway Workstation Considerations

  • Avoid having workstations set up in hallways on a permanent basis. Ideally, organize separate group work to be done in another classroom area, avoiding the use of the hallway.

  • If a workstation is absolutely needed in the hallway, ensure it does not cause obstruction for evacuation processes and that chairs are stored, preferably pushed in or ideally off the floor, when not in use.


Fire Safety Entrances/Exits and Classroom Considerations

  • Ensure that entrances and exits remain uncluttered by clothing, supplies, coats, boots, etc.

  • Keep at least one meter around the door free of any furnishings, file cabinets, desks, etc. that could cause issues when evacuating a room.

  • Refrain from posting combustible materials on doors or around door frames. Keep paper to an absolute minimum in the entrance/exit doorway area.

  • Avoid having racks or other items protruding into the entrance/exit space to prevent collisions between people and the stationary objects.

  • No more than 20 per cent of the wall area in classrooms should be covered with decorative combustible materials. Do not place plastics or other materials that burn toxic on walls or posting boards.

  • Avoid storing equipment, bins or materials in vestibule entrances/exits.

  • Whenever reasonable and practical, store combustible materials in plastic bins to prevent opportunities for ignition. (Loose paper provides great surface area and opportunity as a fuel source for fire ignition.)

 

Fire Safety Ceilings Considerations

  • Refrain from hanging objects from suspended ceilings because doing so compromises the integrity of the fire barrier the ceiling is supposed to provide.

 

Fire Safety Draperies and Curtains Considerations

 

  • Refrain from hanging combustible curtains and draperies in classrooms. If draperies are necessary, ensure they have been treated with fire retardant.

 
Fire Safety Upholstered Furniture Considerations

  • Refrain from having upholstered furniture in classrooms. If upholstered furniture is necessary, ensure it is in good, clean and sanitary condition.

 

Infestation Avoidance Considerations

 

  • Refrain from leaving food, both human consumable and pet food, open in the workplace.

  • Use appropriate containers with sealed lids to secure food against rodent or insect infestations.

  • Ensure pet or other animal droppings are cleaned up and disposed of immediately or upon discovery by qualified maintenance personnel. If an infestation is suspected, call Maintenance for follow-up and extermination services.

  • Refrain from allowing used furnishings from outside the facility to be used in the facility. Used furnishing items can include, but are not limited to rugs, carpets, upholstered sofas and chairs, lamps, draperies etc.

 

Electrical Safety Considerations

 

  • Refrain from using extension cords as permanent wiring. Never use extension cords to plug in appliances like refrigerators or microwave ovens.

  • Use power bars with circuit breakers whenever possible instead of extension cords.

  • Avoid storing fish tanks, plants or other items that have water present, close to electrical outlets and power bars.

  • Ensure electrical box covers are present and in good condition.

 

Appliance Considerations

 

  • Always follow manufactures' specifications and safety instructions for operating and cleaning appliances.

  • Ensure refrigerators and like equipment are plugged directly into electrical outlets.

  • Avoid having coffeemakers, toasters, microwaves located throughout a facility. If it is possible to limit the number of locations (i.e., proper lunchroom facilities for students and staff) limit them to those locations.

  • Lamps are generally discouraged in classrooms due to the hazards they present (hot bulbs, breakages, etc.).

  • Portable space heaters are to be used with extreme care and used only during the time they will be warming a space for inhabitation. All space heaters should be turned off and unplugged at the end of a workday.

Prevention of Slips, Trips and Falls Obstructions and Protrusions Considerations

 

Ensure there are no objects protruding out of walking and working surfaces. If the protrusion cannot be removed, clearly mark it and take steps to draw attention to it so that people do not trip, or physically guard it. 

 

Keep unnecessary obstructions out of walkways. Remove obstructions if possible.

 

If equipment needs to be set up on a temporary basis across walkways, take all reasonable precautions to avoid trips, slips and falls by securing the equipment down, identifying it clearly to draw attention and minimizing pedestrian traffic in the area. 

 

Ensure walking and working surfaces are clean and dry. 

 

Clean up spills, excess dust, dirt or water as quickly as possible after determining what the substance is.



Prevention of Slips, Trips and Falls Appropriate Footwear

 

Ensure appropriate footwear is selected for the task at hand and the environmental conditions.

Generally, avoid open footwear, high heels and platforms, flip flops and sandals as they are not the best choices of footwear in a school setting for students or staff.

Program Considerations

Ensure an office and classroom safety inspection form is posted in all student academic classrooms as a safety reference.

Ensure there are any other prominent markings, signage or displays supporting the program posted in classrooms.

Caring for Students

 

Moving Students


When a student has been assessed as requiring assistance to move, RETSD shall ensure the current status of the student and the appropriate techniques to move the student are clearly identified in writing or by other visual means at or near the location of the student. When an assessment specifies the use of a mechanical device or the assistance of another worker to move a student, RETSD shall ensure a worker does not move the student without the use of the device or the assistance of another worker.

All workers are expected to follow all safe work procedures for moving students at all RETSD facilities. If you have questions or concerns regarding waste handling procedures, talk to your supervisor or person in charge.

SAFETY FOR MAINTENANCE, TRANSPORTATION, VOCATIONAL WORKERS

 

Hearing Conservation and Noise Control Program


Workers in the following occupations at River East Transcona School Division are required to participate in annual hearing testing:

·         music teachers
·         music consultants
·         physical education teachers
·         physical education consultants
·         vocational teachers
·         vocational consultants
·         maintenance department trades and general workers (custodians excluded)
·         industrial kitchen staff workers
·         divisional print shop workers
·         transportation department mechanics

 

Powered Mobile Equipment Vehicles

 
Powered mobile equipment such as forklifts and elevated work platforms require that operators are trained and certified to safely operate the equipment.

Both Transportation and Maintenance operate motor vehicles (i.e., school bus and maintenance work fleet vehicles) on site and on public roadways. All inspection and operation procedures and records reside departmentally and meet all workplace safety and health due diligence requirements.

Only trained and authorized personnel are to operate division-owned, powered, mobile equipment.

 

Personal Protective Equipment (PPE)

 
Personal protective equipment (PPE) is protective devices designed to protect workers at the worker level. Personal protective equipment (PPE), in order to be effective, must be:

·         the right equipment for the job
·         properly fitted, cleaned and maintained
·         worn correctly

The worker must be properly trained in the fit, care and use of the equipment. The requirements for the use of PPE for specific tasks and/or in specific areas must be clearly stated to all people that perform the tasks or enter the areas.

Any worker working at an elevation height of three meters or 10 feet and/or a lesser elevation where a fall would cause significant injury due to the surface or equipment in the landing zone requires the use of fall protection equipment.

Only trained and authorized personnel can work at heights. Contractors must comply through the contractor safety program.


Confined and Restricted Space Entry

 
A confined space refers to a work area that has the following characteristics:

·         is not intended for continuous worker occupancy  
·         has by design, structure, location, limited or restricted entry and exit 
·         may contain or produce dangerous accumulations of hazardous gases, vapours, mists, dusts, fumes, fog, or may lack or enrich oxygen and biological agents

All confined spaces, as per the definition above, at River East Transcona School Division, shall be clearly identified with a placard or sign at the point or points of space entry and shall warn workers that no entry shall take place until there is an issuance of a safe work entry permit.
 
Confined spaces may only be entered by qualified, trained workers and only under a confined space entry permit system.


Machines, Tools and Robots Safety

 
River East Transcona School Division shall ensure any machine or tool in the workplace is:

·         capable of safely performing the functions for which it is used.  
·         used, inspected and operated in accordance with the manufacturer's specifications, and the safe work procedures for the workplace.

 

River East Transcona School Division shall ensure a machine has safeguards on it that will prevent a worker from encountering the following hazards:

·         moving parts on the machine
·         points of the machine at which material is cut, shaped or bored
·         surfaces with temperatures that may cause skin to freeze, burn or blister  
·         energized components  
·         debris, material or objects thrown from a machine  
·         material being fed into or removed from the machine  
·         any other hazard that may pose a risk to the safety or health of the worker  

 

No person may remove a safeguard or make it ineffective unless it is necessary to perform servicing, repairs, tests, cleaning, maintenance or adjustments on or to the machinery that cannot be done with the safeguard in place. When a safeguard is removed or made ineffective, 

 

River East Transcona School Division shall ensure:

·         alternative protective measures are in place until the safeguard is replaced
·         the safeguard is replaced immediately after the task is completed
·         the safeguard functions properly once replaced. When a safeguard is removed or made ineffective by a worker who does not directly control the machine, River East Transcona School Division shall ensure the worker who removes the safeguard or makes it ineffective locks out the machine in accordance with the lockout requirements.

 

River East Transcona School Division shall ensure that:

·         the operating controls of a machine are readily and clearly identifiable, are located within reach of the operator, and cannot be activated by inadvertent contact
·         a machine is equipped with a stopping device that is readily and clearly identifiable and located in the direct view and within reach of the operator at all times  
·        when starting a machine, the operator ensures the starting of the machine does not endanger the operator or any other person


Hazardous Waste and Laboratory Chemical Management

 
Note: Annual collection of hazardous waste is arranged and supported by the human resources department in May/June of each school year. Contact Human Resources for details.

Laboratory chemicals handling and management should follow provincial school guidelines and applicable WHMIS requirements for proper storage, inventory and control.

Asbestos and Mold Management Program

 
The maintenance department has a complete program in place for asbestos awareness and abatement. Contact the maintenance department with any questions or concerns about the program.


Lockout Procedures

 
Lock out is term used for the control of hazardous energy sources when working on equipment or to positively secure against incidental use of equipment that has been taken out of service or not commissioned.

A system of locks, tags and chain of custody procedure needs to be used to accomplish hazardous energy control in a situation requiring a lockout. River East Transcona School Division is responsible for ensuring equipment-specific lockout procedures are documented for every piece of energized equipment used by workers. These lockout procedures must be communicated, and training provided to workers.

All supervisors and persons in charge are responsible to ensure that appropriate lockout devices are available in the workplace, and that lockout procedures are consistently followed and documented.

Lockout procedures should be made available in a similar fashion as safe work instructions in the workplace.


Fixed Piping Identification

 
All piping systems transporting materials that may be accessed by an end user must be adequately labeled, at a minimum, at the point of use. Workers must not open valves or other discharge control devices if they are not certain what product is in the piping system.


Emergency Washing Facilities

 
Emergency washing facilities are devices like eye wash stations and safety showers. Emergency washing facilities should comply with the following guidelines:

·         If a workplace area contains or has chemicals in use that the MSDS, as part of an emergency response, specifies requires flushing or showering for 15 minutes or more, the emergency wash equipment type in the area must be able to meet that requirement (i.e., appropriately sized container or plumbed- in fixtures) and provide tepid water for washing.


RETSD shall ensure:

·         the emergency washing equipment is located in the workplace and clearly identified
·         un-impeded access to the equipment is provided (10-second guideline)
·         emergency wash equipment is cleaned and inspected on a regular basis

 

Cafeteria Food Service and Commercial Kitchen Facilities

 
Cafeteria food service, commercial kitchen facilities and lunchroom facilities must comply with all applicable workplace general safety program requirements as well as Department of Health legislation.

River East Transcona School Division shall provide adequate sanitary cafeteria/lunchroom facilities for the consumption of food or drink in the workplace. Employees are expected to keep lunchroom facilities tidy by disposing of waste materials into garbage or recycling containers provided. This activity will help ensure custodial services for the area remain effective.

River East Transcona School Division recognizes that a worker should not eat or drink in a part of a workplace that is, or may be, contaminated by a hazardous substance. River East Transcona School Division allows for the storage and consumption of food and beverages in classroom and staff offices, provided proper hand washing procedures are carried out by employees and that the consumption of food or beverage in the workplace does not otherwise adversely affect employee health or quality of the educational environment. This prohibition includes the storage of food materials in locations or by methods that unduly attract pests or rodent infestations.

Eating and drinking is prohibited in chemistry, biology, industrial arts and vocational labs.


Cranes and Hoists

 
River East Transcona School Division does not currently have any cranes in the division. River East Transcona School Division does have automotive hoists in automotive labs and in Transportation. Hoist operation is to be performed by trained and authorized personnel only.

While a crane or hoist is in the division's possession, River East Transcona School Division must:

·         Develop and implement a maintenance and inspection schedule for a crane or hoist in accordance with the manufacturer's specifications or the specifications of the applicable standard where no manufacturer's specifications exist.
·         Maintain the crane or hoist in a safe operating condition.  

 

River East Transcona School Division and a supplier shall ensure a crane or hoist has a plate or weatherproof label permanently secured to it that legibly shows, in the case of a commercially manufactured crane or hoist:

·         the manufacturer's name
·         the model, serial number and the year of manufacture or shipment date
·         the manufacturer's rated load

River East Transcona School Division shall ensure no person rides on a load, hook, rigging or bucket attached to a crane or hoist.


Electrical Safety

 
River East Transcona School Division shall ensure that, in the workplace, only an authorized and qualified electrical worker performs electrical work. "Electrical work" means work directly related  with the placing, installing, maintaining, repairing, replacing or removing of any electrical equipment and includes such work done on conduits of any description designed or used for the purpose of enclosing or carrying electrical conductors independent of the characteristics of the current and on any conductors or electrical equipment designed or used for the purpose of supplying any electrical service or for any purpose in connection with such electrical service.

River East Transcona School Division shall ensure:

·         energized electrical equipment is suitably located and guarded so it is not contacted by a worker

 

·         a cable or wire used for temporary electrical distribution at a workplace is adequately guarded or securely suspended overhead to provide adequate clearance for workers and material

 

·         an electrical extension cord used by a worker is of an approved type with a proper grounding connection, visually inspected each day before it is used for possible damage and repaired or replaced, if necessary, not used if the grounding post has been removed or made inoperative, and where it passes through a work area, covered or elevated to protect it from damage and prevent a tripping hazard

 

·         that where high voltage electrical switch gears or transformers are in a workplace, access to the gear or transformers is restricted to persons authorized by the employer; and a warning sign is posted

 

·         an electrical worker doing electrical work properly locks out equipment de-energizers and locks out electrical equipment on which work is to be done in a manner that meets the workplace safety and health regulation requirements, removes any potential stored power; and does not re‑energize the equipment until the work has been completed and all persons in the immediate vicinity are in a safe location.

 

Welding and Allied Processes

 
River East Transcona School Division shall comply with all requirements for safe welding and allied processes. River East Transcona School Division uses a welding and allied processes (as defined below) work permit process to control these activities on site by contractors and employees. "Welding or allied process" means any type of electric or fuel gas welding or cutting process, including:

·         arc welding, brazing, solid-state welding, soldering, resistance welding, and other welding  
·         allied processes such as thermal spraying and thermal adhesive bonding and arc cutting, laser cutting, oxygen cutting or other cutting 

 

Storage of Materials, Equipment, Machines and Tools

 
Materials, equipment, machines and tools storage must be done in an organized, safe manner. Pallet racking must have load ratings clearly posted and properly secured. All mezzanines used to store materials or equipment must have load ratings posted.

Walking and Working Surfaces, Entrances, Exits, Stairways and Ladders

 
River East Transcona School Division shall ensure all work areas are, so far as is reasonably practicable, be kept clear of snow and ice accumulations and where an overhead accumulation of snow or ice creates a risk to a person:

·         the accumulation is removed
·         an overhead barrier designed to withstand any load that will be or is likely to be imposed is installed

 

Entrances, Exits and Stairways, Safe Access and Egress


River East Transcona School Division and an owner of a property shall provide and maintain a safe means of access to and egress from:

·         the workplace
·         all work-related areas at a workplace

River East Transcona School Division and an owner shall ensure each means of access and egress:

·         complies with the Manitoba Building Code and Manitoba Fire Code  
·         is free from all obstructions, including obstructions from materials and equipment and accumulations of waste and ice and snow  
·         has enough traction to allow workers to move safely  

Pedestrians shall use the approved walking pathways and entrances into RETSD facilities.

 

Doors


River East Transcona School Division shall ensure that doors to and from a workplace or work area can be opened without substantial effort and are not obstructed.

Secondary Means of Egress

River East Transcona School Division shall ensure there is a ready, convenient and safe secondary means of egress from the workplace that is always conspicuously marked and readily usable.


Emergency Exits

River East Transcona School Division and an owner shall ensure that emergency exits and means of egress from a workplace are conspicuously marked and designed to enable quick and unimpeded evacuation of the workplace.

Ladders – General: Loads

Every ladder provided by River East Transcona School Division for use in the workplace shall be designed and constructed and maintained to safely support any load that will be, or is likely to be, imposed on it.
 
Worker to Inspect Ladder

River East Transcona School Division shall ensure a worker inspects a ladder for defects prior to each use. A ladder found to be broken or defective may not be used until it has been repaired and restored to its original design specifications.

Metal Ladders near Electrical Equipment Prohibited

River East Transcona School Division shall ensure no worker uses a metal ladder or metal reinforced rails on a ladder near any exposed energized electrical circuits or equipment.

Portable Ladders

River East Transcona School Division shall ensure a commercially manufactured portable ladder used at a workplace complies with all the applicable requirements and is used and maintained in accordance with the manufacturer's specifications and safe operating instructions.

When in use at a workplace, River East Transcona School Division shall ensure a portable ladder is secured against movement at all times during use and is placed on a stable, level base; is placed against a structure so that the slope of the ladder is no more than 1:4 and where a portable ladder is used as a means of access to a platform, roof or other landing, it extends at least one metre above the platform, roof or other landing.

 

Extension Ladders

River East Transcona School Division shall ensure that an extension ladder used by a worker is equipped with locks that securely hold the sections of the ladder in the extended position.

 
Stepladders

River East Transcona School Division shall ensure a stepladder is not more than six metres high when set for use; and has legs that are securely held in position by metal braces or an equivalent rigid support.

Workers Using Portable Ladders

River East Transcona School Division shall ensure a worker using a stepladder or other commercially manufactured portable ladder does so in accordance with the manufacturer's specifications and safe operating instructions; and a portable ladder other than a stepladder:

·         does not extend any part of his or her body, except his or her arms, beyond the side rails of the ladder
·         always maintains a three-point contact on the ladder


Prohibitions Regarding Use of Portable Ladder

River East Transcona School Division shall ensure a worker does not perform work from either of the top two rungs, steps or cleats of:

·         a portable ladder other than a stepladder unless the manufacturer's specifications for the ladder permit it
·         a stepladder, unless it has a railed platform at the top, or the manufacturer's specifications for the stepladder permit it


When there is a risk to the safety or health of a worker because of vehicular traffic or the nature of the work performed in the workplace, River East Transcona School Division shall ensure work areas are arranged to allow for the safe movement of persons, equipment and materials. RETSD will also ensure aisle or walkway routes designated for pedestrian traffic are clearly indicated by conspicuous markings or other effective means.
 
River East Transcona School Division shall ensure floors, platforms, walkways, ramps and stairs available for use by a worker are maintained in a state of good repair and kept free of slipping and tripping hazards.

If it would be unsafe or hazardous for a worker to use an area described in subsection, River East Transcona School Division shall take reasonable steps to prevent the area from being entered or used and post a conspicuous sign at or near the area clearly indicating that it is not to be used.


Roof Work (Maintenance)


Roof work at River East Transcona School Division shall be performed by authorized personnel and contractors only.


Pedestrian Safety Safe Walk Zones

 
Persons in charge at each facility are collectively responsible for assessing pedestrian traffic flows in to and out of their interior facilities and ensuring safety considerations are met for pedestrian traffic. Pedestrian traffic related safety concerns should be reported to the supervisor or safety and health officer to help co-ordinate further assessments and corrective action plans.

 

Contact Information

Maintenance Department (Business Hours)

Telephone: 204.669.5660

Alarm systems (burglar), evening groups, school use permits, evening custodial

Cell: 204.799.8292

Doors, windows, locks, roof leaks, structural and safety

Cell: 204.471.7900

Heat, water, electrical, plumbing, fire alarms, general mechanical

Cell: 204.999.2767

Alarm systems (burglar), custodial staff working or leaving schools, custodian supplies and equipment

Cell: 204.296.0106

Cell: 204.795-0640

Custodial staff working or leaving schools

Cell: 204.296.0106

Cell: 204.795-0640

Director of Maintenance, if above are not available.

Cell: 204.801.1355

Need help and can't contact the above maintenance representatives?

Cell: 204.981.8211

Superintendent's Department

Telephone: 204.667.7130

Worker Co-Chairperson Divisional Safety and Health Committee

See posted safety committee meeting minutes for details.

Manager - Workplace Safety & Health and Administrative Services

Local Ext. 2253
Cell: 204.471.5693
Email: safetyofficer@retsd.mb.ca

Manitoba Workplace Safety and Health Division Serious Incident Reporting

Office Hours: 204.957.7233
Toll Free: 1.866.888.8186
After Hours: 204.945.0581

 

REFERENCES

 

Superintendent's Safety Message Video Link

 

Safety Committees Link

 

GBG-Workplace Safety and Health Board Policy Link

 

Report Safety Concerns or Incidents Instruction and Form Link

 

www.safemanitoba.com

 

Employee Health and Wellness Link

 

Visitor Safety Safe Operating Procedure Link

 

Security Management Link

 

Return to Work Program

 

GBAA- Respectful Schools and Workplaces (Employees)

GBAA-R- Respectful Schools and Workplaces (Employees)

 

Manitoba Workplace Safety and Health Act or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation or equivalent legislation as applicable

 

Manitoba Workplace Safety and Health Regulation Part 01 – Definitions and General Matters

 

Manitoba Workplace Safety and Health Regulation Part 02 – General Duties

 

Manitoba Workplace Safety and Health Program Element 01 – Safety Policy and Management Commitment

 

All other associated and applicable workplace safety and health management system documents

 


 


 Document Control

A. System
RETSD Quality Management System
B. System ID
​QMS-00000x
C. Sector
​Workplace Safety and Health Management System
D. Sector ID
​WSHMS-01-SOP-001-03
E. Domain
​Public
F. Repository
​Divisional SharePoint Website
G. Audience
​All Staff
H. Status
​Current
I. Title:
Worker Safety Handbook
J. Format
​HTML
K. Type
​Safe Operating Procedure
L. Tags

M. Origin
​2011-09-01
N. Reviewed

O. Revised
P. Owner
​Manager, Workplace Safety and Health and Administrative Services
Q. Owner Email
​safetyofficer@retsd.mb.ca
R. Primary Approval
​Divisional  Workplace Safety and Health Committee
S. Department Approval
​Director of Human Resources
T. Senior Administration  Approval
​Assistant Superintendent - Human Resources 
U. Board Approval
​GBG Workplace Safety and Health
V. Notes

W. Scheduled Review

X. File Address
Y. User Defined 1

Z. User Defined 2